People Operations Coordinator

Jobtailor; Chicago (IL); On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor, a Chicago-based company, seeks an HR Coordinator to manage onboarding, offboarding, HRIS data, and employee communications within People Operations. You will handle data changes, generate reports, and assist benefits and payroll coordination to ensure smooth HR processes.

With 2–4 years of related experience, you will support system implementations and multi-state operations while delivering polished presentations and maintaining confidentiality.

Qualifications

• 2–4 years of experience in an HR coordinator, HR operations, or HR administrative role.
• Working knowledge of HR processes, benefits, and basic employment regulations.
• Experience using HRIS and payroll systems (e.g., ADP, Workday, BambooHR, or similar).
• Proficiency in Microsoft Excel and PowerPoint.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism with sensitive information.

Responsibilities

• Perform onboarding and offboarding processes, including pre-hire documentation, orientation scheduling, system access, and new employee communications.
• Manage employee data changes, including promotions, transfers, organizational changes, and terminations.
• Administer the HRIS and ensure data accuracy and integrity.
• Serve as the primary contact for general People Operations inquiries about policies, programs, and processes.
• Maintain employee personnel files and records across HRIS, benefits, and payroll systems.
• Generate regular and ad hoc employee reports.
• Prepare employment verification letters and People Operations documentation.
• Support benefits administration, including enrollments, life events, and employee questions.
• Partner with Payroll to ensure accurate employee data, deductions, and changes.
• Support People Operations projects including system implementations, mergers/integrations, and process improvements
• Assist in preparing presentations.
• Conduct orientation for new hires.
• Provide backup support to People Operations team members, including primary backup for Payroll and Benefits

Skills

Attention to detail

Written & verbal communication

Multi-tasking

Discretion & professionalism

Problem solving

Education

Bachelor's degree in HR / Business

Tools

ADP

Workday

BambooHR

Microsoft PowerPoint

Job description

• Perform onboarding and offboarding processes, including pre-hire documentation, orientation scheduling, system access, and new employee communications
• Manage employee data changes, including promotions, transfers, organizational changes, and terminations
• Administer the HRIS and ensure data accuracy and integrity
• Serve as the primary contact for general People Operations inquiries about policies, programs, and processes
• Maintain employee personnel files and records across HRIS, benefits, and payroll systems
• Generate regular and ad hoc employee reports
• Prepare employment verification letters and People Operations documentation
• Support benefits administration, including enrollments, life events, and employee questions
• Partner with Payroll to ensure accurate employee data, deductions, and changes
• Support People Operations projects including system implementations, mergers/integrations, and process improvements
• Assist in preparing presentations
• Conduct orientation for new hires
• Provide backup support to People Operations team members, including primary backup for Payroll and Benefits

Requirements

• 2–4 years of experience in an HR coordinator, HR operations, or HR administrative role
• Working knowledge of HR processes, benefits, and basic employment regulations
• Experience using HRIS and payroll systems (e.g., ADP, Workday, BambooHR, or similar)
• Strong attention to detail and ability to manage multiple priorities
• Proficiency in Microsoft Excel and PowerPoint
• Excellent written and verbal communication skills
• High level of discretion and professionalism with sensitive information
• Bachelor’s degree in Human Resources, Business, or related field (preferred)
• Experience supporting a multi-state or growing organization (preferred)

Core Competencies

Demonstrates expertise in HR processes, including onboarding, offboarding, and benefits administration, while ensuring data accuracy within HRIS and payroll systems. Strong communication skills and attention to detail are essential for managing employee inquiries and supporting People Operations projects.

Highest-signal resume keywords

• HRIS Administration
• Employee Data Management
• Benefits Administration
• Microsoft Excel Proficiency
• Communication Skills

Hard Skills

• HR Processes
• Employee Reporting
• Onboarding
• Offboarding
• Data Accuracy
• Payroll Systems
• Employment Regulations
• Presentation Preparation
• Multi-State Organization Support

Soft Skills

• Attention to Detail
• Professionalism
• Discretion
• Ability to Manage Multiple Priorities
• Written Communication

Industry Keywords

• People Operations
• Employee Communications
• Organizational Changes
• Benefits Enrollment
• HR Administration

Tools & Technologies

• ADP
• Workday
• BambooHR
• Microsoft PowerPoint