Contract Recruiting Coordinator

Jobtailor; California (MO); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor is seeking a highly organized Talent Acquisition Operations coordinator to support the candidate experience from interview scheduling through onboarding. You will liaise with the executive admin team to connect candidates with the leadership group and own the end-to-end scheduling for evergreen and opportunistic roles.

In this fast-paced tech environment you will anticipate scheduling needs, manage travel logistics for on-site interviews, and maintain confidential candidate data.

Qualifications

• Bachelor's degree in business administration or related field.
• 1 year minimum experience in Talent Acquisition operations; 2-3 years preferred.
• Experience in a fast-paced tech company is preferred.
• Experience supporting technical teams is a plus.
• Excellent communication, organizational, and multitasking skills.
• Growth mindset with the ability to adapt in a changing environment.

Responsibilities

• Support a world-class candidate experience from interview scheduling through onboarding.
• Liaise with the executive admin team to connect candidates with leadership.
• Own end-to-end scheduling for evergreen and opportunistic roles.
• Proactively anticipate scheduling needs and obstacles.
• Coordinate on-site interviews and candidate visits, including travel logistics.
• Utilize recruiting tech like Ashby to streamline processes for candidates and stakeholders.
• Maintain professional written and verbal communication with candidates and hiring partners.
• Keep candidate and employee data confidential and secure.
• Respond to inquiries in a timely, efficient manner.

Skills

Talent Acquisition Operations

Scheduling Coordination

Excellent Communication Skills

Process Improvement

Confidential Information Management

Education

Bachelor's Degree

Tools

Ashby

MS Office

Google Suite

Job description

• Support a world-class candidate experience from interview scheduling through onboarding
• Liaise with the executive admin team to connect candidates with the leadership team
• Own the end-to-end scheduling process for evergreen and opportunistic hiring needs
• Proactively anticipate and surface scheduling needs and obstacles
• Coordinate on-site interviews and candidate visits, including logistics, travel, and day-of support
• Use the recruiting technology stack, including Ashby, to streamline processes and support candidates and stakeholders
• Manage clear, concise, and professional written and verbal communication with candidates and hiring partners
• Maintain confidential candidate and employee data
• Respond to internal and external inquiries and requests in a timely, efficient manner

Requirements

• Bachelor's degree in business administration or a related field
• Minimum 1 year of experience in Talent Acquisition operations; 2-3 years preferred
• Prior experience in a fast-paced tech company preferred
• Experience supporting technical teams is a huge plus
• Excellent communication, organizational, and multitasking skills
• Passion for building and growing relationships
• Track record of supporting multiple scheduling or customer needs at once with a high level of speed and accuracy
• Keen eye for detail and ability to continuously improve and streamline processes
• Ability to keep and handle confidential information appropriately
• Fast learner with a growth mindset who thrives in a constantly evolving environment with shifting priorities
• Proficient in MS Office and/or Google Suite; familiarity with Ashby a plus

Core Competencies

Demonstrates expertise in Talent Acquisition operations, with a strong focus on scheduling, communication, and process improvement. Proficient in managing candidate experiences and maintaining confidentiality while supporting technical teams in a fast-paced environment.

Highest-signal resume keywords

• Talent Acquisition Operations
• Scheduling Coordination
• Excellent Communication Skills
• Process Improvement
• Confidential Information Management

Hard Skills

• Bachelor's Degree
• 1-3 Years Experience in Talent Acquisition
• Detail Orientation
• Multitasking Ability
• Customer Support Experience

Soft Skills

• Organizational Skills
• Relationship Building
• Growth Mindset
• Fast Learner

Industry Keywords

• Fast-Paced Tech Company
• Candidate Experience
• Onboarding
• Interview Scheduling
• Logistics Coordination

Tools & Technologies

• MS Office
• Google Suite
• Ashby