Operations Coordinator

Randstad USA; Bohemia (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance offerings

Short-term disability

401K plan

Job summary

Randstad USA is seeking an Operations Coordinator to act as the daily heartbeat of a fast-paced workspace. You’ll handle frontline communications, scheduling, data entry, and basic billing support while keeping office operations running smoothly.

The role emphasizes bulletproof organization, digital savvy, and strong interpersonal skills to support leadership on high-impact initiatives. On-site work with standard hours is expected.

Qualifications

• 1 year of experience in an entry-level operations/support role.
• No college degree required; emphasis on hands-on capability and reliability.
• Strong organizational and communication skills are essential.

Responsibilities

• Answer calls, route messages, monitor inbox, and greet visitors.
• Coordinate appointments, manage team meetings, and shared calendars.
• Update customer records and log data in systems.
• Process receipts, match POs with slips, support AR tasks.
• Monitor office inventory and coordinate maintenance or vendor services.
• Enter client orders, verify pricing, generate invoices, and track shipments.

Skills

Verbal Communication

Analytical Thinking

Customer support

Basic Software Skills

Written Communication

Office Support

Customer Service

Data Entry

Administrative Duties

Excel

Filing

Interpersonal Skills

Organizational Skills

Prioritizing

Decision Making

Problem Solving

Working Independently

Confidentiality

Order Fulfillment

Scheduling Appointments

Oral Communication

Education

No Degree Required

Job description

Ready to be the heartbeat of a fast-paced team? We’re looking for a sharp, proactive Operations Coordinators to run mission control for our daily workspace.

In this role, you won’t just manage correspondence and keep the gears turning—you’ll be the central problem solver driving team efficiency and supporting leadership across high-impact initiatives. If you pride yourself on bulletproof organization, master-level digital savvy, and top-tier communication that leaves a lasting impression, we want you on our front line.

Compensation & Working Hours

• Salary: $24 - $26 per hour
• Shift: First
• Work hours: 8 AM - 5 PM
• Education: No Degree Required

Key Responsibilities

• Front Desk & Communications: Answer incoming calls, route messages, monitor the main office inbox, and welcome visitors.
• Scheduling & Calendars: Coordinate appointments, organize team meetings, and manage shared office calendars.
• Data Entry & Records: Update customer records, log sales or project data, and maintain organized digital and paper filing systems.
• Billing & Payment Support: Process receipts, match purchase orders with packing slips, and assist with basic accounts receivable follow-ups.
• Supply & Office Management: Monitor office inventory, restock supplies, and coordinate routine maintenance or vendor services.
• Order Processing & Invoicing: Enter client orders, verify pricing and inventory, generate invoices, and track shipments through delivery.

Skills

• Verbal Communication
• Analytical Thinking
• Customer support
• Basic Software Skills
• Written Communication
• Phones
• Office Support
• Customer Service
• Data Entry
• Administrative Duties
• Excel
• Filing
• Interpersonal Skills
• Organizational Skills
• Prioritizing
• Decision Making
• Problem Solving
• Working Independently
• Confidentiality
• Order Fulfillment
• Scheduling Appointments
• Oral Communication

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits

• Medical
• Prescription
• Dental
• Vision
• AD&D
• Life insurance offerings
• Short-term disability
• 401K plan

(all benefits are based on eligibility)

This posting is open for thirty (30) days.

Experience

• Entry Level
• 1 year

Education

• No Degree Required