Operations & Conferences Coordinator: Elevate In-Person Events

Foundation for California Community Colleges; Sacramento (CA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Flexible Spending Accounts

Health Savings Accounts

Employee Assistance Program

Wellness offerings

CalPERS retirement program and 403(b)/

Tuition reimbursement

Public Service Loan Forgiveness

Job summary

Foundation for California Community Colleges is seeking a Coordinator, Operations and Conferences & Events to support in-person and hybrid office operations in Downtown Sacramento. The role collaborates with the Chancellor’s Office Education Services Division to plan, coordinate, and execute both internal and external events, ensuring alignment with Vision for Success and Guided Pathways.

The position emphasizes strong customer service, communication, and cross-team coordination, with

Qualifications

• Minimum of two (2)+ years of related client-side work experience with an entire cycle of event planning, execution, and evaluation.
• Minimum of three (3)+ years of experience supporting a team.
• Minimum of two (2)+ years of experience in an education or non-profit environment preferred.
• Administrative event planning and execution experience.
• Exemplary customer service skills, with desire to deliver highest-quality customer experience.
• Excellent written and verbal communication skills, including the ability to gather and relay information in a timely, accurate and concise manner.

Responsibilities

• Oversee day-to-day coordination of office operations (Zoom meetings, supplies, space reservations, communications).
• Support both Operations and Conferences & Events teams; handle operational tasks.
• Assist with event planning and execution of office events.
• Manage event registration through Cvent; provide onsite support and post-event wrap-up.
• Serve as liaison between Operations and Conference & Events teams for smooth execution.
• Coordinate conference room schedules for FoundationCCC and Hub spaces.
• Collaborate with Event Lead, Tech Team and Comms to build Cvent registration sites and speaker portals.
• Collaborate with Tech Team and Event Lead for Zoom events; manage registration setup and reports.
• Oversee onsite execution of virtual and in-person mid-level conferences and events.
• Serve as first point of contact for visitors and guests.
• Coordinate procurement, vendor relations, admin support, reception, parking, and event planning for administrative services.
• Act as liaison between Conference & Events and Operations teams for effective communication.

Skills

Event coordination

Customer service

Communication

Job description

Foundation for California Community Colleges is seeking a Coordinator, Operations and Conferences & Events to support in-person and hybrid office operations in Downtown Sacramento. The role collaborates with the Chancellor’s Office Education Services Division to plan, coordinate, and execute both internal and external events, ensuring alignment with Vision for Success and Guided Pathways.

The position emphasizes strong customer service, communication, and cross-team coordination, with