Events & Conference Coordinator (Temporary)

University of California - San Francisco; San Francisco (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

University of California - San Francisco is seeking an Events Assistant (Event Specialist 2) on a temporary 6-month assignment to provide administrative, operational, and logistical support for Conference Services and Retail Services, helping plan conferences, meetings, banquets, VIP events, and campus programs.

The role works with faculty, staff, learners, vendors, and tenants; candidates should be organized, customer-focused, adaptable, and able to manage multiple priorities.

Qualifications

• 1-2 years of relevant experience.
• Strong organizational skills and ability to coordinate multiple details and schedules.
• Excellent interpersonal and written/verbal communication skills.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Access).
• Bachelor's degree in a related field or equivalent experience and training.

Responsibilities

• Assist with planning, coordinating, and executing events of varying sizes and complexity, including conferences, symposiums, programs, banquets, meetings, and VIP briefings.
• Coordinate event logistics: room layouts, catering, audiovisual, parking, signage, and other event needs.
• Work with clients, campus partners, vendors, facilities staff, catering providers, and other teams to support events.
• Provide on-site support during events, including room setups and basic audiovisual assistance.
• Manage day-of-event activities and respond to operational needs.
• Use EMS and Outlook for scheduling and coordination.
• Assist with post-event invoices, surveys, and related administrative tasks.
• Support administration of UCSF Retail Services programs and tenants.

Skills

Event planning

Organization

Communication

MS Office

Problem-solving

Stakeholder management

Teamwork

Ability to work under pressure

Education

Bachelor's degree or related experience

Related degree or experience

Tools

EMS scheduling

Outlook

Job description

University of California - San Francisco is seeking an Events Assistant (Event Specialist 2) on a temporary 6-month assignment to provide administrative, operational, and logistical support for Conference Services and Retail Services, helping plan conferences, meetings, banquets, VIP events, and campus programs.

The role works with faculty, staff, learners, vendors, and tenants; candidates should be organized, customer-focused, adaptable, and able to manage multiple priorities.