Coordinator, Operations & Conferences and Events

Foundation for California Community Colleges; Sacramento (CA); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Flexible Spending Accounts

Health Savings Accounts

Employee Assistance Program

Wellness offerings

CalPERS retirement program and 403(b)/

Tuition reimbursement

Public Service Loan Forgiveness

Job summary

Foundation for California Community Colleges is seeking a Coordinator, Operations and Conferences & Events to support in-person and hybrid office operations in Downtown Sacramento. The role collaborates with the Chancellor’s Office Education Services Division to plan, coordinate, and execute both internal and external events, ensuring alignment with Vision for Success and Guided Pathways.

The position emphasizes strong customer service, communication, and cross-team coordination, with

Qualifications

• Minimum of two (2)+ years of related client-side work experience with an entire cycle of event planning, execution, and evaluation.
• Minimum of three (3)+ years of experience supporting a team.
• Minimum of two (2)+ years of experience in an education or non-profit environment preferred.
• Administrative event planning and execution experience.
• Exemplary customer service skills, with desire to deliver highest-quality customer experience.
• Excellent written and verbal communication skills, including the ability to gather and relay information in a timely, accurate and concise manner.

Responsibilities

• Oversee day-to-day coordination of office operations (Zoom meetings, supplies, space reservations, communications).
• Support both Operations and Conferences & Events teams; handle operational tasks.
• Assist with event planning and execution of office events.
• Manage event registration through Cvent; provide onsite support and post-event wrap-up.
• Serve as liaison between Operations and Conference & Events teams for smooth execution.
• Coordinate conference room schedules for FoundationCCC and Hub spaces.
• Collaborate with Event Lead, Tech Team and Comms to build Cvent registration sites and speaker portals.
• Collaborate with Tech Team and Event Lead for Zoom events; manage registration setup and reports.
• Oversee onsite execution of virtual and in-person mid-level conferences and events.
• Serve as first point of contact for visitors and guests.
• Coordinate procurement, vendor relations, admin support, reception, parking, and event planning for administrative services.
• Act as liaison between Conference & Events and Operations teams for effective communication.

Skills

Event coordination

Customer service

Communication

Job description

Coordinator, Operations and Conferences & Events

100% In-Person in our Downtown Sacramento Office. Under the direction of the Manager, Conferences and Events and the Senior Manager, Office Operations in collaboration with the Chancellor’s Office, this Coordinator provides support for the Foundation for California Community Colleges and the Chancellor’s Office Education Services Division conferences and events, facilitating event integration with the goals outlined in the Vision for Success and Guided Pathways.

What You’ll Do

• overseeing the day-to-day coordination of office operations such as running Zoom meetings, procuring supplies, managing space reservations, and communicating with internal and external groups.
• this operational knowledge is essential to supporting both the Operations and Conference & Events teams and reflects the role’s operationally heavy nature.
• assisting with event planning and execution of office events produced by the Conferences and Events team.
• managing the event registration process through Cvent, preparing for events, providing onsite support, assisting with post-event wrap-up and reconciliation, and supporting the Manager with more complex events.
• serving as a key liaison between the Operations and Conference & Events teams to ensure the smooth execution of in-office events and overall facility operations.
• coordinating conference room schedules for both FoundationCCC conference room spaces and Hub Conference room spaces.
• collaborating with Event Lead, Tech Team and Comms to build Cvent registration websites and speaker portals using online event management system.
• collaborating with Tech Team and Event Lead for Zoom events and managing registration setup, internal review, and generating registration reports.
• overseeing and/or providing onsite execution of virtual and in-person mid-level conferences and events.
• serving as the first point of contact for visitors and guests of the FoundationCCC and the Collaboration Hub.
• coordinating the activities and operations of the administrative services function which includes: procurement, vendor relations, administrative support and reception, parking, and event planning for Foundation Proper events. (Double Impact, Board of Directors, Miscellaneous Executive team/Office of the President supported events in office)
• serving as liaison between the Conference and Events team and Operations team to ensure effective and efficient communication and coordination.

Attributes for Success

• Minimum of two (2) + years of related client-side work experience with an entire cycle of event planning, execution, and evaluation.
• Minimum of three (3) + years of experience supporting a team.
• Minimum of two (2) + years of experience in an education or non-profit environment preferred.
• Administrative event planning and execution experience.
• Exemplary customer service skills, with desire to deliver highest-quality customer experience.
• Excellent written and verbal communication skills, including the ability to gather and relay information in a timely, accurate and concise manner.

We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better.

Our work holds great weight and responsibility, and the opportunity to impact the lives of millions.

Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals.

FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency.

Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more.

We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall.

What we Offer

• Competitive compensation, generous PTO, holidays
• Medical, dental, and vision plans
• Flexible Spending Accounts, and Health Savings Accounts (HSA)
• Employee Assistance Program (EAP), and Wellness offerings
• CalPERS retirement program and optional 403(b) and 457 Retirement plans
• Tuition reimbursement
• Public Service Loan Forgiveness certified employer

Budgeted Hourly Pay Range: $24.00 - $25.00 Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.

Foundation for California Community Colleges is the official nonprofit partner to the California Community Colleges, the largest and most diverse system of higher education in the nation.

Our work reaches all 116 California Community Colleges across 73 districts and is designed to help improve the student experience and expand pathways to economic and social mobility across California.

More specifically, we exist to benefit:

• Students: We believe in ensuring students from all backgrounds succeed in reaching their goals and improving their lives and their communities;
• Community Colleges: We believe in lifting up the California Community College system as the greatest gateway to a better future;
• Communities: We believe in the power of community colleges to help their communities thrive.

Our projects and services seek to be at the forefront of innovation and excellence in higher education across five areas of impact: student success, workforce development, equity, community impact, and system support.

To date, we’ve delivered hundreds of millions in grants, support, and cost savings to colleges and students to make this possible, with 85 cents of every dollar raised directly allocated to programs and services.

We’re proud of our role in helping Californians build a better future for themselves and their families, but we know there’s more to be done.

Join us. Learn more about working at the Foundation > Read the Foundation's Double Impact Strategic Plan

Location

The Foundation’s main headquarters are based in Sacramento, California, though we offer remote opportunities throughout the entire state. We aim to hire a workforce reflective of the California communities we serve.