Operations Associate: Auctions, Cash & Paperwork

CarMax Business Services; Vancouver (WA); On-site; USD 24,000 - 35,000; Full time

Benefits offered by this job

Paid sick time

Vacation time

Holiday pay

Job summary

CarMax Vancouver Auction Center is seeking a Business Operations Associate to support store operations, ensuring smooth processing of sales, auctions, and appraisals while upholding CarMax's standards of transparency and integrity.

In this role you will handle cash management, audit critical paperwork, and communicate clearly with customers and internal teams in a fast-paced environment. Flexibility to work varied hours including nights and weekends is required.

Qualifications

• Ability to read, interpret, and record data accurately for compliance and reporting.
• Strong organizational and multitasking skills in a deadline-driven environment.
• Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
• Effective verbal and written communication skills for customer and team interactions.
• Ability to lift up to 20 lbs and work on your feet for extended periods.
• Commitment to confidentiality, integrity, and adherence to CarMax policies.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
• Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
• Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
• Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
• Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
• Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Skills

Data accuracy

Organizational skills

MS Office

Communication

Physically able to lift 20 lbs

Confidentiality

Flexible scheduling

Tools

Microsoft Office

Job description

CarMax Vancouver Auction Center is seeking a Business Operations Associate to support store operations, ensuring smooth processing of sales, auctions, and appraisals while upholding CarMax's standards of transparency and integrity.

In this role you will handle cash management, audit critical paperwork, and communicate clearly with customers and internal teams in a fast-paced environment. Flexibility to work varied hours including nights and weekends is required.