GCHS Office Associate

PeopleAdmin, Inc.; Omaha (NE); On-site; USD 42,000 - 64,000; Full time

Job summary

University of Nebraska Medical Center in Omaha seeks an administrative professional to support the Global Center for Health Security’s extramurally funded programs. You will manage complex calendars, prepare correspondence, organize events and coordinate travel while coordinating with internal and external stakeholders.

The role requires 5 years of administrative experience, strong MS Office skills, and the ability to multitask in a dynamic health security environment.

Qualifications

• High School education or equivalent required.
• 5 years increasingly responsible administrative support experience required.
• Proficiency in Microsoft Excel, Word, PowerPoint and Outlook.
• Proficiency in Zoom and Microsoft Teams.
• Strong problem solving, customer service, teamwork and multitasking skills.

Responsibilities

• Provide administrative support for complex programs and projects.
• Maintain calendars, prepare correspondence, organize events and coordinate travel.
• Serve as a main administrative point of contact and interact with all organizational levels.

Skills

Problem solving

Positive attitude

Exceptional customer service

Team oriented

Self-starter

Multitask

Education

High School education or equivalent

Five years related post high school education/experience

Associate's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Zoom

Microsoft Teams

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Requisition Number

Requisition Number: Staff_14667

Department

Department Global Center for Health Security 50010976

Business Unit

Business Unit Academic Affairs

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule Monday - Friday, 8:00 AM - 5:00 PM

Remote/Telecommuting

Remote/Telecommuting No remote/telecommuting opportunity

Position Summary

This position will provide administrative support for the Global Center for Health Security’s extramurally funded programs. They support the assigned program teams and trainings by providing complex operational support for a wide variety of projects within the GCHS . This position will also act as a main administrative point of contact maintaining complex calendars, preparing correspondence, organizing events, coordinating travel, and providing administrative support for varied meetings, while interacting with all levels inside/outside of the organization.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education

High School education or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

(Will consider five years related post high school education/experience)

Required Experience

5 years

If any experience is required, please specify what kind of experience:

Increasingly responsible administrative support experience (Will consider five years related post high school education/experience)

Required License

No

Required Computer Applications

Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook

Required Other Computer Applications

Zoom, Microsoft Teams

Required Additional Knowledge, Skills and Abilities

Problem solving, positive attitude, exceptional customer service, team oriented, self-starter, ability to multitask.

Preferred Education

Associate's degree or equivalent

If any degree/training is preferred, please specify the type:

Degree in business, administration or healthcare related field with specialized training in healthcare disciplines, related to direct emergency and/or medical services. (I.e. Paramedic, Registered Nurse, Physician Assistant etc.)

Preferred Experience

Experience providing patient care and/or related patient education/training experience.

Preferred License

No

Preferred Computer Applications

Microsoft Project

Preferred Other Computer Applications

Smartsheet, Visio

Preferred Additional Knowledge, Skills and Abilities

Skills in word processing, knowledge in spreadsheet creation and maintenance

Required fields are indicated with an asterisk (*).

• * Do you have a high school education or equivalent?
  • Yes
  • No
• * Do you have increasingly responsible administrative support experience?
  • Yes
  • No
• * If you do have increasingly responsible administrative experience, please elaborate (If No, indicate NA).

  (Open Ended Question)

• * Are you proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint and Microsoft Outlook?
  • Yes
  • No
• * Are you proficient in Zoom and Microsoft Teams?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.