Operation Assistant

5th HQ; Boca Raton (FL); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Competitive hourly pay

Hands-on training

Mentorship

Procurement exposure

Job summary

5th HQ is seeking a motivated part-time administrative support specialist who thrives in a fast-paced environment. You will assist operations and the admin teams with supplier communications, purchase orders, and records management.

This role offers hands-on training in procurement systems, exposure to government contracting processes, and a chance to grow with a dynamic, compliant team.

Qualifications

• Strong organization and attention to detail.
• Excellent communication and follow-up skills.
• Proactive, reliable with task completion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Willingness to learn and grow in a fast-paced team.

Responsibilities

• Assist with communications to suppliers to check on order status.
• Help create and track purchase orders and vendor invoices.
• Organize and maintain contract folders (certifications, test reports, drawings, etc.).
• Support the shipping team by preparing labels and gathering necessary documents.
• Update company logs for shipments, invoices, and payments.
• Handle general administrative tasks like data entry and ordering office supplies.

Skills

Organization & detail orientation

Communication skills

Proactive mindset

Willingness to learn

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Are you organized, detail-oriented, and eager to learn? We are seeking a motivated individual to support our operations and administrative teams in a part-time role. This is a perfect opportunity for a current college student or someone starting their career in business administration to gain valuable, hands‑on experience.

You will be a key player in keeping our team organized and efficient. You’ll help with supplier communications, prepare documents, track orders and invoices, and ensure our records are always up-to-date.

What You'll Do:

• Assist with communications to suppliers to check on order status.
• Help create and track purchase orders and vendor invoices.
• Organize and maintain contract folders (certifications, test reports, drawings, etc.).
• Support the shipping team by preparing labels and gathering necessary documents.
• Update company logs for shipments, invoices, and payments.
• Handle general administrative tasks like data entry and ordering office supplies.

What We're Looking For:

• A strong sense of organization and a high attention to detail.
• Excellent communication and follow-up skills.
• A proactive and reliable work ethic—you enjoy seeing a task through to completion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• A desire to learn and grow within a fast‑paced, supportive team.
• Experience is a plus, but a positive attitude and willingness to learn are most important.

What You'll Gain:

• Competitive hourly pay.
• Hands‑on training with government contracting systems (DLA, WAWF).
• Real‑world experience in procurement, logistics, and business operations.
• Mentorship in a dynamic, compliance‑driven industry.