Part-Time Operations & Procurement Assistant

5th HQ; Boca Raton (FL); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Competitive hourly pay

Hands-on training

Mentorship

Procurement exposure

Job summary

5th HQ is seeking a motivated part-time administrative support specialist who thrives in a fast-paced environment. You will assist operations and the admin teams with supplier communications, purchase orders, and records management.

This role offers hands-on training in procurement systems, exposure to government contracting processes, and a chance to grow with a dynamic, compliant team.

Qualifications

• Strong organization and attention to detail.
• Excellent communication and follow-up skills.
• Proactive, reliable with task completion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Willingness to learn and grow in a fast-paced team.

Responsibilities

• Assist with communications to suppliers to check on order status.
• Help create and track purchase orders and vendor invoices.
• Organize and maintain contract folders (certifications, test reports, drawings, etc.).
• Support the shipping team by preparing labels and gathering necessary documents.
• Update company logs for shipments, invoices, and payments.
• Handle general administrative tasks like data entry and ordering office supplies.

Skills

Organization & detail orientation

Communication skills

Proactive mindset

Willingness to learn

Tools

Microsoft Office

Excel

Word

Outlook

Job description

5th HQ is seeking a motivated part-time administrative support specialist who thrives in a fast-paced environment. You will assist operations and the admin teams with supplier communications, purchase orders, and records management.

This role offers hands-on training in procurement systems, exposure to government contracting processes, and a chance to grow with a dynamic, compliant team.