Operations Assistant-Entry Level

Rocs, Inc.; McLean (VA); On-site; USD 28,000 - 30,000; Part time

Job summary

Rocs, Inc. in Great Falls, VA is seeking a dependable Part-Time Office Assistant to support a growing landscaping business. You’ll join a small, collaborative team and help keep day-to-day operations organized.

The role will initially cover while a member of the accounting team is on leave and may extend through November or longer. Ideal candidates have prior office experience, strong multitasking ability, and proficiency with Microsoft Office/Google Workspace.

Qualifications

• Previous administrative, office support or receptionist experience.
• Strong organizational skills and attention to detail.
• Professional phone and email communication.
• Comfortable working independently with multiple tasks.
• Basic proficiency with Microsoft Office and Google Workspace.
• QuickBooks Online experience is a plus, but not required.
• Bilingual English/Spanish skills are a plus, but not required.

Responsibilities

• Answer incoming phone calls and provide friendly, professional assistance.
• Monitor incoming emails and route messages to the appropriate team members.
• Handle mail distribution and basic correspondence.
• Prepare copies of checks and assist with bank deposits.
• Provide general administrative support to Owner, Sales, Production, and Accounting teams.
• Assist with calendars, documents, and follow-up on outstanding items.
• Create and edit Word/Google documents and save as PDF.
• Maintain an organized and efficient office.
• Assist with additional administrative projects as needed.

Skills

Administrative experience

Organizational skills

Phone etiquette

Microsoft Office

Google Workspace

Bilingual English/Spanish

Tools

QuickBooks Online

Job description

Why You Want to Work Here

Join a growing residential and commercial landscaping company with a close-knit and supportive team. This role offers the opportunity to work closely with multiple areas of the business while gaining valuable administrative experience. You’ll have variety in your day, work alongside a collaborative team, and play an important role in keeping the office and daily operations running smoothly. There is also potential for the position to extend beyond the initial assignment and develop into a longer-term opportunity.

About The Role

We are seeking a dependable and organized Part-Time Office Assistant to support a growing residential and commercial landscaping company in Great Falls, VA. This is a great opportunity for someone with previous office or administrative experience who enjoys variety, working with a small team, and helping keep day-to-day operations organized. The position will initially provide additional coverage while a member of the accounting team is on leave and is expected to continue through at least November, with the possibility of extending through the end of the year or developing into a longer-term opportunity.

Responsibilities

• Answer incoming phone calls and provide friendly, professional assistance
• Monitor incoming emails and route messages to the appropriate team members
• Pick up and distribute mail and handle basic correspondence
• Prepare copies of checks and assist with bank deposits
• Provide general administrative and clerical support to the Owner, Sales, Production, and Accounting teams
• Assist with calendars, documents, recordkeeping, and follow-up on outstanding items
• Create and edit basic Word or Google documents and save or convert documents to PDF
• Help maintain an organized and efficient office
• Assist with additional administrative projects and day-to-day needs as assigned

Qualifications

• Previous administrative, office support, receptionist, or similar experience
• Strong organizational skills and attention to detail
• Professional and personable phone and email communication skills
• Comfortable working independently and managing multiple responsibilities
• Basic proficiency with Microsoft Office and/or Google WorkspaceComfortable working with email, calendars, Word documents, PDFs, and general office technology
• Ability and willingness to learn new software and office procedures
• QuickBooks Online experience is a plus, but not required
• Bilingual English/Spanish skills are a plus, but not required

Full time, Onsite

$20/hr-22/hr