Assistant Office Manager

Yellowstone Landscape; Spencerville (MD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k with company match

Paid time off

Job summary

Yellowstone Landscape in Spencerville, MD is looking for an Assistant Office Manager to support our operations. The ideal candidate will exhibit exceptional organizational skills and provide stellar customer service. Responsibilities include managing the reception area and coordinating payroll.

This position offers a competitive pay structure, full benefits including health and retirement plans, and the opportunity to work with a dynamic team dedicated to excellence in commercial landscaping.

Qualifications

• 3+ years of experience in an Office Manager/Administrative Assistant role required.
• Must be highly organized and able to multitask with minimal supervision.
• Strong oral and written communication skills.

Responsibilities

• Handle requisitions and purchase orders for Branch field management.
• Operate multi-line telephone console and manage the reception area.
• Coordinate payroll and new hire paperwork.

Skills

Organizational skills

Time-management

Customer service

Bilingual (English/Spanish)

Communication skills

Education

Associates degree in business or related major

Tools

Financial software packages

Job description

Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Assistant Office Manager. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills.

Yellowstone Landscape is dedicated to excellence in commercial landscaping. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States. To learn more, please visit our website: www.yellowstonelandscape.com.

What You'll Do

• Handle requisitions and purchase orders for Branch field management
• Track and process documents for efficient billing
• Provide exceptional customer service while greeting visitors and managing the reception area
• Operate multi-line telephone console, transfer calls and take messages
• Perform general administrative duties such as filing, photocopying, scanning and faxing
• Prepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPS
• Maintain office supplies and inventories
• Entering and coding timesheets and coordinating payroll for the Branch
• Assist with coordination of new hire paperwork, uniforms and scheduling

What We're Looking For

• Must be highly organized, resourceful and a strong multi-tasker
• Must have and maintain an upbeat, professional and friendly attitude and demeanor
• Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision
• Three years of prior experience in an Office Manager/Administrative Assistant role is necessary
• Prior experience with financial software packages preferred
• Associates degree in business or related major preferred
• Strong oral and written communication skills
• Bilingual (English/Spanish) communication skills are highly preferred

Why Join Yellowstone

• Competitive pay; paid weekly.
• Full group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday pay.
• A company that values and appreciates YOU!

Become part of the team dedicated to Excellence in Commercial Landscaping!