Operations Assistant

AppleOne; Monrovia (CA); In loco; USD 43.000 - 53.000; Tempo pieno

Descrizione del lavoro

AppleOne Employment Services seeks an Operations Assistant in Monrovia, CA to support daily order flow, production tracking, vendor coordination, and admin operations for custom print products.

You'll collaborate with sales, art, production, shipping, and vendors to ensure accurate orders, materials availability, and on-time delivery while learning manufacturing systems in a fast-paced, team‑oriented environment that values attention to detail and clear communication.

Competenze

• High school diploma or equivalent required.
• 0–2 years of experience in production support or order coordination.
• Strong written and verbal communication; basic math skills.
• Proficient with spreadsheets, Microsoft Office, and Google Workspace.
• Detail-oriented with ability to work in a fast-paced environment.

Mansioni

• Review job tickets, production notes, quantities, materials, finishing details, and delivery requirements.
• Track orders through production and update statuses and reports.
• Verify proofs, artwork specs, shipping details before production.
• Coordinate with vendors, suppliers, shipping, and internal teams.
• Flag delays, shortages, or bottlenecks before they affect deadlines.
• Support admin tasks like record keeping, shipping docs, inventory tracking.

Conoscenze

Production support

Order coordination

Inventory management

Microsoft Office

Google Workspace

Formazione

High school diploma

Degree or coursework in operations, business administration, print technology, supply chain, or related field

Strumenti

ERP systems

CRM systems

Monday.com

Descrizione del lavoro

Job Summary

We are seeking an Operations Assistant for a direct hire opportunity in Monrovia, CA with a growing consumer products and specialty print manufacturing environment. This role is ideal for someone who enjoys organized workflows, hands‑on production coordination, and seeing custom products move from order approval to shipment.

As an Operations Assistant, you will support daily order flow, production tracking, vendor coordination, and administrative operations for a company that creates custom stickers, acrylic pins, buttons, awards, magnets, and specialty print collateral. You will work closely with sales, account management, art, production, shipping, and vendor partners to help ensure orders are accurate, materials are available, and deadlines are met.

This is a strong opportunity for an early‑career professional who wants to learn manufacturing, print production, order management, and operational systems from the ground up. The environment is fast‑paced, team‑oriented, and built around clear communication, attention to detail, and pride in delivering quality custom products on time.

Key Responsibilities

• Review job tickets, production notes, quantities, materials, finishing details, and delivery requirements to support accurate order flow.
• Track orders through production departments and update job statuses, production reports, and internal systems.
• Verify proofs, artwork specifications, shipping details, and order requirements before production begins.
• Coordinate with vendors, suppliers, shipping partners, and internal teams to monitor materials, supplies, and order timelines.
• Flag potential delays, material shortages, specification issues, or workflow bottlenecks before they affect production deadlines.
• Support administrative tasks such as record keeping, shipping documentation, inventory tracking, and workflow logistics.

Compensation and Benefits

• Direct hire opportunity.
• Salary: $48,000 per year.
• Location: Monrovia, CA.

Required Qualifications and Skills

• Support daily production tracking, order flow, and job status updates.
• Review job tickets, proofs, materials, quantities, and order specifications for accuracy.
• Coordinate supply, vendor, shipping, and internal workflow details.
• Maintain accurate production reports and elevate delays or discrepancies quickly.
• High school diploma or equivalent required.
• 0 to 2 years of experience in production support, order coordination, inventory management, logistics, administrative support, retail, warehouse, or print production.
• Strong written communication, verbal communication, and basic math skills.
• Comfortable using spreadsheets, Microsoft Office, and Google Workspace.
• Ability to perform intermediate math and measurement calculations related to quantities, dimensions, materials, and specifications.
• Strong attention to detail with the ability to catch errors in job specs, materials, artwork details, addresses, and order information.
• Organized, proactive, and comfortable working in a fast‑paced environment with both office and shop floor teams.
• Willingness to ask questions, clarify requirements, and learn production systems and processes.

Preferred Qualifications

• Degree or coursework in operations, business administration, print technology, supply chain, or a related field.
• Experience in a hands‑on print, packaging, warehouse, manufacturing, retail operations, or custom products environment.
• Familiarity with production management software, ERP systems, CRM systems, job‑tracking tools, or platforms such as Monday.com.
• Interest in growing into order management, vendor relations, production coordination, or shop operations.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.