Operations Assistant

Peoplemark; Charlotte (NC); On-site; USD 27,000 - 38,000; Full time

Job summary

Peoplemark in Charlotte, NC is seeking an Operations Assistant to support day-to-day office activities, coordinate schedules across teams, and help ensure facility goals are met efficiently. This full-time, on-site role emphasizes strong organization, reliable administration, and proactive assistance to keep operations running smoothly.

You will handle filing, reporting, logs, and equipment coordination, while collaborating with colleagues to resolve routine questions and maintain accurate

Qualifications

• Experience in administration, customer service, or office coordination.
• Ability to maintain schedules and track operational data.
• Experience with reporting and log reconciliation is a plus.

Responsibilities

• Support daily operational activities and coordinate scheduling across teams.
• Maintain and organize files supporting office workflows.
• Track logs, prepare reports, and document records.
• Identify bottlenecks and suggest administrative fixes.
• Coordinate equipment, supplies, and meeting room setups.
• Assist facility leads with administrative requests.
• Maintain vendor files and shipment logs.
• Review task schedules and assist with follow-ups.
• Prepare for upcoming operational projects.
• Communicate updates and reminders to team members.
• Ensure office guidelines and inventory procedures are followed.
• Prepare routine operational records for supervisor review.

Skills

Strong organizational skills

Clear written and verbal communication

Ability to manage multiple tasks

Data entry and record keeping

Collaboration across departments

Proficiency with office software andSp

Tools

Excel

Word processing

Spreadsheet software

Job description

Operations Assistant | Charlotte, NC | Full-time | Monday–Friday | 9:00am–5:30pm | Office-based | Permanent position

Strong operations depend on organized coordination, reliable administration, and proactive assistance working together. We're looking for an Operations Assistant in Charlotte, NC to support day‑to‑day office activities, organize daily team workflows, and help ensure that facility goals are met efficiently and consistently.

This role is suited to someone who can handle multiple tasks while keeping track of the details. You'll work across different functions, assist with reporting, resolve daily log discrepancies, and identify practical ways to support how work gets done.

Key Responsibilities

• Support daily operational activities and coordinate scheduling priorities across teams
• Maintain and organize files that support consistent office workflows
• Track operational logs, assist with report preparation, and organize record documentation
• Identify clerical bottlenecks and recommend practical administrative fixes
• Coordinate equipment, supply inventories, and meeting room setups to support site objectives
• Work with facility leads to address administrative requests and assist team members
• Maintain accurate vendor files, shipment logs, and task documentation
• Review task schedules against deadlines and assist with follow‑ups
• Support the coordination and preparation for upcoming operational projects
• Communicate administrative updates and routine reminders to relevant team members
• Help ensure office guidelines and inventory procedures are followed
• Prepare routine operational records and documentation for supervisor review

What We're Looking For

• Strong organizational and clerical skills Clear written and verbal communication
• The ability to assist with multiple tasks and maintain steady schedules
• Confidence organizing records, tracking items, and updating data logs
• Good judgment when resolving routine office queries
• The ability to collaborate across departments and support daily team tasks
• Proficiency with standard office software and spreadsheets
• A practical approach to administrative support and organization

Previous experience in administration, customer service, office coordination, retail support, or logistics assistance is valuable. Experience managing schedules, taking notes, or assisting with operational tracking is an advantage.

Working Week

Monday to Friday

9:00am–5:30pm

Full‑time, permanent

Office‑based in Charlotte, NC

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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