Operations and Project Coordinator

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 30,000 - 50,000; Full time

Benefits offered by this job

Remote-friendly schedule

Job summary

Beacon Hill Staffing Group, LLC, a boutique claims management firm in Manhattan, seeks a Temporary Operations & Project Coordinator. The role starts ASAP and runs through year-end. Work is on-site Tue–Thu with remote Mon and Fri, 9am–5pm, compensation up to $36/hour.

Requires 2+ years in ops or project coordination and a Bachelor's degree. Responsibilities include aligning workflows, implementing AI tools, and coordinating with Salesforce teams, IT, and vendors.

Qualifications

• 2+ years of experience in operations, project coordination, technology implementation, or similar execution-focused roles.
• Hands-on daily use of AI tools in a professional environment.
• Interest in prompt design, AI workflows, automations, and emerging technology.

Responsibilities

• Collaborate with the GRC + IT Ops lead to align departmental workflows into a single connected process, documenting each step and identifying breakdowns in handoffs.
• Configure, set up, and test new technology tools and support team adoption during rollout.
• Provide day-to-day support for technology, systems, tools, and access requests; coordinate with external IT vendors as needed.
• Build and test AI-assisted workflows, prompts, custom projects, and automations.
• Conduct structured comparisons and evaluations of technology tools against established criteria.
• Document business processes and create SOPs.
• Train team members on new systems and tools.
• Support compliance workflows by triaging requests, organizing documentation, tracking deadlines, and preparing review materials.
• Assist with onboarding and contract automation implementation and testing, including coordination with Salesforce teams.
• Support efforts to systematize cross-departmental data intake processes.
• Assist with internal security-readiness reviews by compiling data and reports.

Education

Bachelor's degree

Tools

Salesforce

Microsoft 365

SharePoint

Power Automate

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a boutique claims management firm located in Manhattan is looking for a Temporary Operations & Project Coordinator to join their team. This position will start as soon as the right fit is identified and will go on until the end of the year. The role will be on-site Tuesday through Thursday and remote on Mondays and Fridays. Hours are 9am-5pm and compensation is up to $36/hour.

Responsibilities

• Collaborate with the GRC + IT Ops lead to align departmental workflows into a single connected process, documenting each step and identifying breakdowns in handoffs
• Configure, set up, and test new technology tools and support team adoption during rollout
• Provide day-to-day support for technology, systems, tools, and access requests; coordinate with external IT vendors as needed
• Build and test AI-assisted workflows, prompts, custom projects, and automations
• Conduct structured comparisons and evaluations of technology tools against established criteria
• Document business processes and create SOPs
• Train team members on new systems and tools
• Support compliance workflows by triaging requests, organizing documentation, tracking deadlines, and preparing review materials
• Assist with onboarding and contract automation implementation and testing, including coordination with Salesforce teams
• Support efforts to systematize cross-departmental data intake processes
• Assist with internal security-readiness reviews by compiling data and reports

Qualifications

• 2+ years of experience in operations, project coordination, technology implementation, or similar execution-focused roles
• Hands-on daily use of AI tools in a professional environment
• Interest in prompt design, AI workflows, automations, and emerging technology
• Strong analytical, organizational, and problem-solving abilities
• Solution-oriented mindset
• Ability to communicate technical concepts to non-technical users
• Strong project management and multitasking skills
• Ability to track multiple initiatives and follow through to completion
• Experience with Salesforce, Microsoft 365, SharePoint, Power Automate, or comparable business systems preferred
• Bachelor's degree required

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)