Operations Administrator | Scheduling, Processes & Growth

Patriot Fire Protection; Vancouver (WA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Collaborative Environment

Growth Opportunities

Impactful Work

Job summary

Patriot Fire Protection, Inc. is seeking an Operations Administrator to coordinate and optimize complex field schedules, support back-office tasks, and serve as the communication hub between office and field teams.

You will manage multiple priorities, ensure timely project execution, and contribute to process improvements within a fast-paced environment. This full-time role requires a 7am start and offers growth opportunities.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative-level experience.
• 2+ years experience in sprinkler or fire protection industry preferred (not required).
• Proficiency with Microsoft Suite and/or Google Suite.
• Strong written communication skills (email).
• Attention to detail and accuracy in repetitive tasks.
• Process-driven with standardized multi-step processes and follow-up.
• Organized; able to manage multiple projects and meet deadlines.
• Full-time availability (40 hours/week, 7am start).
• Drug screening and background checks after conditional offer.

Responsibilities

• Scheduling and Coordination: Manage and optimize complex schedules for field teams, ensuring efficient resource allocation and timely project execution.
• Concurrent Management: Manage a diverse array of high-priority responsibilities, ensuring seamless execution of multiple tasks while accommodating urgent customer requests.
• Communication Liaison: Serving as the communication hub between office and field personnel with clear messages across channels.
• Support Operations: Back-office functions, answer phones, prepare work orders and run reports.
• Collaboration: Work with a close-knit team to manage daily operations and brainstorm process improvements.
• Professional Growth: Learn, grow, and take on additional responsibilities.

Skills

Scheduling

Communication

Organization

Attention to detail

Multitasking

Process-driven

Time management

Education

High School Diploma or GED

Tools

Microsoft Excel

Google Sheets

Job description

Patriot Fire Protection, Inc. is seeking an Operations Administrator to coordinate and optimize complex field schedules, support back-office tasks, and serve as the communication hub between office and field teams.

You will manage multiple priorities, ensure timely project execution, and contribute to process improvements within a fast-paced environment. This full-time role requires a 7am start and offers growth opportunities.