Operations & Scheduling Coordinator, Fire Protection

Patriot Fire Protection; Tacoma (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Collaborative environment

Growth opportunities

Impactful work

Job summary

Patriot Fire Protection, a leading fire protection company, is seeking an organized administrative professional to manage scheduling and back-office tasks for field teams. You will coordinate complex projects, draft communications, and act as a liaison among field staff, customers, and regulatory agencies.

The role emphasizes meticulous data management, process improvement, and collaboration with a close-knit operations team to ensure timely service delivery at multiple sites in Washington.

Qualifications

• 3+ years of administrative-level experience.
• Proficiency with Microsoft Excel and Google Workspace.
• Detail-oriented with strong organizational skills.

Responsibilities

• Schedule and coordinate complex schedules for field teams and projects.
• Handle back-office tasks, answer phones, draft communications, and prepare work orders.
• Serve as liaison between field personnel, customers, and government agencies.
• Manage reports and data for inspection, testing, and service teams.
• Develop and maintain standardized processes with thorough follow-up.

Skills

Scheduling

Administrative support

Microsoft Excel

Google Sheets

Education

High School Diploma or GED

Tools

Viewpoint/Spectrum

Job description

Patriot Fire Protection, a leading fire protection company, is seeking an organized administrative professional to manage scheduling and back-office tasks for field teams. You will coordinate complex projects, draft communications, and act as a liaison among field staff, customers, and regulatory agencies.

The role emphasizes meticulous data management, process improvement, and collaboration with a close-knit operations team to ensure timely service delivery at multiple sites in Washington.