Operations Administrator – Vancouver, WA

PATRIOT FIRE PROTECTION INC; Vancouver, Northern (WA, KY); Hybrid; USD 28,000 - 36,000; Full time

Benefits offered by this job

Collaborative Environment

Growth Opportunities

Impactful Work

Job summary

Patriot Fire Protection, Inc. is seeking an Operations Administrator to serve as the hub of our service operations, coordinating schedules for field teams and handling back-office tasks with precision.

You’ll manage multiple projects, respond to customer needs, and craft clear communications across office and field teams, helping us stay organized in a fast-paced environment.

This full-time role starts at 7am with 40 hours per week and offers growth opportunities within a collaborative team.

Qualifications

• 2+ years of administrative-level experience.
• High School Diploma or GED required.
• 2+ years experience in sprinkler/fire protection industry preferred (not required).
• Proficiency with Microsoft Suite (especially Excel) and/or Google Suite (Google Sheets).
• Excellent written communication with spelling, grammar and syntax accuracy.
• Strong attention to detail and the ability to manage repetitive tasks accurately.
• Process-driven with ability to create and follow standardized processes.
• Able to prioritize tasks, manage multiple projects, and meet deadlines.

Responsibilities

• Schedule and coordinate complex schedules for field teams and projects.
• Manage multiple high-priority responsibilities with flexibility for urgent requests.
• Serve as communication hub between office and field personnel; craft clear messages.
• Own back-office tasks, answer phones, prepare work orders, and run reports.
• Collaborate with a close-knit team to improve process efficiency.
• Pursue continuous learning and take on additional responsibilities.

Skills

Written communication

Organized

Attention to detail

Process-driven

Availability

Education

High School Diploma or GED

Tools

Excel

Google Sheets

Job description

Why You’ll Love This Role:

Our Operations Administrator will serve as the nucleus of one of our most critical teams. You’ll maintain and elevate systems of organization, schedule complex and time-sensitive projects, and ensure smooth and efficient operations. Additionally, you’ll leverage your organizational skills and technical acumen to understand and help navigate our Service Operations. You’ll have the opportunity to interact with a wide range of times, identify areas for improvement and become an expert in how we manage this ever-changing world.

If you find joy in the details and take pride in clear, concise communication, this role might be your perfect launchpad.

What You’ll Do:

• Scheduling and Coordination: Manage and optimize complex schedules for field teams, ensuring efficient resource allocation and timely project execution
• Concurrent Management: Adeptly manage a diverse array of high-priority responsibilities, ensuring seamless execution of multiple tasks while maintaining flexibility to accommodate urgent customer requests
• Communication Liaison: Serve as the communication hub between office and field personnel, demonstrating superior written and verbal skills, and crafting clear messages across diverse channels and audiences
• Support Operations: Own back-office functions, answer phones for immediate customer needs, prepare work orders and run reports
• Collaboration: Work alongside a close-knit team to manage daily operations, including fielding incoming service calls, while continually brainstorming ways to improve process efficiency
• Professional Growth: Embrace opportunities to learn, grow, and take on additional responsibilities

What We’re Looking For:

• Education: High School Diploma or GED
• Experience: 2+ years of administrative-level experience
• Industry: 2+ years experience in the Sprinkler or Fire Protection industry preferred (not required)
• Technical Skills: Proficiency with Microsoft Suite (particularly Excel) and/or Google Suite (particularly GSheets)
• Written Communication: Experience crafting corporate communications via email, maintaining spelling, grammar and syntax accuracy
• Attention to Detail: A keen eye for detail and the capacity to maintain accuracy in repetitive tasks
• Process-driven: Affinity for developing and maintaining standardized and multi-step processes including rigorous follow-up
• Organized: Ability to prioritize tasks effectively, manage multiple projects simultaneously, and meet deadlines consistently
• Availability: Full-time availability (40 hours per week, 7am start time)
• Compliance: Drug screening and background checks will only be conducted after a conditional job offer is made. We evaluate criminal history based on its relevance to the job duties.

Compensation:

$20.00 – $26.00 per hour

Ideal Candidate Attributes:

• Continually seeks ways to improve efficiencies
• Desire to grow and willingness to learn
• Positive attitude and professional demeanor including good judgment and honesty
• Enjoys a fast-paced environment while maintaining organization and operational rigor
• Takes initiative and can operate with minimal guidance
• Trains teammates and openly shares knowledge and experience
• Customer-centric: goes the extra mile to get the job done correctly

Perks of Joining Our Team:

• Collaborative Environment: Be part of a supportive and enthusiastic team
• Growth Opportunities: Learn new skills and advance your career
• Impactful Work: Play a crucial role in the success of exciting projects

Patriot Fire Protection, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, genetic information, national origin, disability, or protected Veteran status.tion, national origin, disability, or protected Veteran status.