Operations Administrator: SAP, Vendor Coordination & Safety

HP Hood; Winchester (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

HP Hood is seeking a proactive Office Administrator to support daily operations at our Winchester location. You will manage SAP invoicing, vendor communications, and employee engagement activities while standing in for the Senior Operations Support Manager on special projects.

The role requires a High School Diploma, strong data-entry skills, and the ability to thrive in a fast-paced environment with high attention to detail. There is a focus on confidentiality and accuracy in all tasks.

Qualifications

• High School Diploma or equivalent is required.
• Must have working knowledge of SAP and VIM processing.
• Friendly and approachable disposition.
• Ability to work in a fast paced environment.
• High attention to detail.
• Proficient in data entry and management with high level attention to detail.
• Excellent organizational skills.
• Excellent verbal communication and human relation skills.
• Excellent clerical skills and perception.
• Ability to type at least 60 words a minute.
• Excellent problem-solving skills.
• Keen sense of confidentiality.

Responsibilities

• Open and close the office daily and answer incoming phone calls professionally.
• Create Fed Ex shipping labels and track expenses.
• Manage postings for employee communication boards weekly and monthly.
• Invoice processing in SAP according to company policy.
• Coordinate and communicate with vendors on payment statements and status.
• Serve as point of contact for employee uniform, janitorial, security, and supply programs.
• Coordinate contractor access, and maintain contractor compliance files.
• Participate in employee engagement activities.
• Support Senior Operations Support Manager on special projects.
• Assist with other office duties and training setup as needed.
• Contribute to food safety and quality tasks for company products.

Skills

SAP experience

VIM processing

Data entry

Attention to detail

Organizational skills

Verbal communication

Confidentiality

Problem-solving

Typing speed 60 wpm

Fast-paced environment

Education

High School Diploma or equivalent

Tools

SAP

VIM

Job description

HP Hood is seeking a proactive Office Administrator to support daily operations at our Winchester location. You will manage SAP invoicing, vendor communications, and employee engagement activities while standing in for the Senior Operations Support Manager on special projects.

The role requires a High School Diploma, strong data-entry skills, and the ability to thrive in a fast-paced environment with high attention to detail. There is a focus on confidentiality and accuracy in all tasks.