Operations Administrator

HP Hood LLC; Winchester (VA); On-site; USD 39,000 - 43,000; Full time

Job summary

HP Hood LLC in Winchester, VA is seeking a capable office administrator to support daily functions in a fast-paced environment. The role emphasizes accuracy, proactive communication, and reliable data handling to keep operations smooth.

Key duties include SAP and VIM processing, invoicing support, vendor coordination, and coordinating meetings and logistics. You will stand in for senior staff on projects and contribute to a safe, organized workplace.

Qualifications

• Must have working knowledge of SAP and VIM processing.
• High attention to detail is essential.
• Proficient in data entry and management with high level attention to detail.
• Excellent organizational skills and verbal communication.
• Able to type at least 60 words per minute.
• Excellent problem-solving skills and confidentiality.
• Professional, positive, upbeat attitude; able to work in a fast-paced environment.

Responsibilities

• Open and close the office daily and answer incoming calls.
• Create FedEx shipping labels and track expenses; facilitate plant mail operations.
• Manage postings for employee communications on a weekly and monthly basis.
• Invoice processing in SAP according to company policy and reporting requirements.
• Coordinate with vendors on invoice payments and statements.
• Serve as POC for the employee uniform, janitorial, security, and supply programs.
• Coordinate contractor access and maintain contractor compliance files (contracts, insurance, confidentiality).
• Coordinate and participate in employee engagement activities and meeting logistics.
• Assist senior Operations Support Manager on special projects and stand-in as needed.
• Support tasks related to food safety and product quality responsibilities.

Skills

Data entry

Attention to detail

Communication

Organizational skills

Typing 60 wpm

Problem solving

Confidentiality

Education

High School Diploma or equivalent

Tools

SAP

VIM processing

Job description

Are you a self-driven person looking to advance your career as a high-impact player on a team? If so, we have an exciting challenge for you and your future!

Our culture is built on value commitments to innovation, quality, results, integrity, community, people, and collaboration that fosters a strong employee engagement, teamwork, safety and wellness. We offer a competitive benefits package that includes health, dental, vision, wellness programs, employee discounts, retirement plans, tuition reimbursement, ongoing development, advancement opportunities and more.

Founded in 1846, today HP Hood is one of the largest and most trusted food and beverage manufacturers in the United States. Our portfolio of national and super-regional brands and licensed products includes Hood, Heluva Good, Lactaid, Blue Diamond Almond Breeze, Planet Oat and more.

Essential Functions

• General Administration Duties: Open and close the office daily. Answer incoming phone calls with a professional demeanor.
• Create Fed Ex shipping labels and track expense, facilitate plant mail operations.
• Manage postings for employee communication boards as needed, weekly & monthly.
• Invoice processing in SAP according to company policy including reporting.
• Work with vendors on invoice payment statements, payment status, etc.
• Serve as POC for the employee uniform program.
• Serve as POC for contracted janitorial program.
• Serve as POC for contracted security program.
• Serve as POC for supply order program.
• Coordinate contractor access and maintain accurate contractor compliance files including but not limited to: Contracts, Ethical Sourcing, Certificates of Insurance and Confidentiality Agreements.
• Coordinate and participate in employee engagement activities.
• Other basic office administration duties including meeting & training setup coordination, plant catering, calendar management, etc.
• Stand-in for Senior Operations Support Manager with keen decision-making ability.
• Work closely with Senior Operations Support Manager on special projects.
• Other duties as directed or as required by business needs.
• Various tasks involving the responsibility of the food safety and quality of company products.

Education and Experience

• High School Diploma or equivalent
• Must have working knowledge of SAP and VIM processing
• Friendly and approachable disposition
• PROFESSIONAL, Positive, Upbeat Can Do Attitude
• Ability to work in a fast paced environment.
• High Attention to Detail
• Proficient in data entry and management with high level attention to detail
• Excellent organizational skills
• Excellent verbal communication and human relation skills
• Excellent clerical skills and perception
• Ability to type at least 60 words a minute
• Excellent problem-solving skills
• Keen sense of confidentiality

Physical Requirements

• Standing: Occasionally
• Sitting: Most of the day (a minimum of 5 hours)
• Walking: Occasionally
• Bending: Occasionally
• Twisting of Spine: Occasionally
• Lifting: Light (less than 30 lbs) infrequently
• Carrying: Light (30 - 50 lbs) infrequently distance - 100 ft.
• Pushing/Pulling: under 75 lbs without assistance infrequently

Special Requirements

• Works with little or no direction
• High Drive & Initiative

Exact compensation may vary based on skills, experience and location.

The pay range for this position is

$27.96 - $30.58 USD

HP Hood is an Equal Opportunity Employer

Female/Minority/Veteran/Disabled

"VERVRAA Federal Contractor"

Privacy Policy

CCPA

For Applicants in Massachusetts - It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Employment is subject to verification of an applicant's identity and eligibility for employment in the United States as required by immigration laws. We are unable to assist with sponsorship at this time.