Impactful Operations Administrator — SAP & Office Ops

HP Hood LLC; Winchester (VA); On-site; USD 39,000 - 43,000; Full time

Job summary

HP Hood LLC in Winchester, VA is seeking a capable office administrator to support daily functions in a fast-paced environment. The role emphasizes accuracy, proactive communication, and reliable data handling to keep operations smooth.

Key duties include SAP and VIM processing, invoicing support, vendor coordination, and coordinating meetings and logistics. You will stand in for senior staff on projects and contribute to a safe, organized workplace.

Qualifications

• Must have working knowledge of SAP and VIM processing.
• High attention to detail is essential.
• Proficient in data entry and management with high level attention to detail.
• Excellent organizational skills and verbal communication.
• Able to type at least 60 words per minute.
• Excellent problem-solving skills and confidentiality.
• Professional, positive, upbeat attitude; able to work in a fast-paced environment.

Responsibilities

• Open and close the office daily and answer incoming calls.
• Create FedEx shipping labels and track expenses; facilitate plant mail operations.
• Manage postings for employee communications on a weekly and monthly basis.
• Invoice processing in SAP according to company policy and reporting requirements.
• Coordinate with vendors on invoice payments and statements.
• Serve as POC for the employee uniform, janitorial, security, and supply programs.
• Coordinate contractor access and maintain contractor compliance files (contracts, insurance, confidentiality).
• Coordinate and participate in employee engagement activities and meeting logistics.
• Assist senior Operations Support Manager on special projects and stand-in as needed.
• Support tasks related to food safety and product quality responsibilities.

Skills

Data entry

Attention to detail

Communication

Organizational skills

Typing 60 wpm

Problem solving

Confidentiality

Education

High School Diploma or equivalent

Tools

SAP

VIM processing

Job description

HP Hood LLC in Winchester, VA is seeking a capable office administrator to support daily functions in a fast-paced environment. The role emphasizes accuracy, proactive communication, and reliable data handling to keep operations smooth.

Key duties include SAP and VIM processing, invoicing support, vendor coordination, and coordinating meetings and logistics. You will stand in for senior staff on projects and contribute to a safe, organized workplace.