Operations Administrator II

Tulane group; New Orleans (LA); On-site; USD 52,000 - 66,000; Full time

Job summary

Tulane University in New Orleans is seeking an Operations Administrator II to oversee day-to-day administrative and operational functions within the department. The role includes budgeting, staff supervision, and coordinating recruitment and training activities.

You will manage purchasing, records, and communications, coordinate events and programs, and serve as a liaison to department leadership and other university units, ensuring adherence to university policies and procedures.

Qualifications

• Required Education and Experience: High School Diploma or Equivalent.
• Bachelor’s Degree preferred.
• Experience in an academic setting with students, faculty and university community.
• Previous managerial experience.

Responsibilities

• Oversee day-to-day administrative and operational functions of the department.
• Manage budgetary matters and forecast expenditures.
• Supervise staff and student employees.
• Handle recruitment and training administrative elements.
• Manage purchasing and records.
• Coordinate resources, facilities, financial needs, marketing and communications.
• Coordinate events and programs as needed.
• Process payments and reimbursements.
• Liaise with department leadership and other university units to ensure smooth operations.

Skills

Communication

Organization

Self-motivation

Microsoft Office

Banner

TAMS

HCM

Kronos

Cognos

Concur

E-IT

Interfolio

Time management

Teamwork

Adaptability to new software

Event coordination

Education

High School Diploma

Bachelor's Degree

Academic environment experience

Managerial experience

Tools

Banner

TAMS

HCM

Kronos

Cognos

Concur

E-IT

Interfolio

Job description

The Operations Administrator II oversees the day-to-day administrative and operational functions of the department. This position manages all budgetary matters, including overseeing bothrestrictedandunrestrictedledgersinthedepartmentalbudgetandforecastingexpenditures. This position may supervise staff and student employees, handle administrative elements of recruitment and training, and manage purchasing and records. This position coordinates resources, facilities, financial needs, marketing and communications. This position coordinates eventsandprogramsasneeded,andprocessespaymentsandreimbursements.Thispositionacts as a liaison to department leadership and other university academic and administrative units, ensuring smooth operations and adherence to university policies and procedures.

Responsibilities

Required Knowledge, Skills, and Abilities/Competencies:

Ability to communicate effectively between department and other university units.

Must be highly organized and self-motivated, able to work independently.

Working knowledge of Microsoft Office software and Tulane systems: Banner, TAMS, HCM, Kronos, Cognos, Concur, E-IT, Interfolio.

Expert in time management and flexibility with multiple demands.

Willingness to work irregular hours for events.

Ability to work in a team environment.

Ability to adapt to new software, digital media, and on-line systems.

Qualifications

Required Education and Experience:

High School Diploma or Equivalent.

Preferred Qualifications:

Bachelor’s Degree.

Experience in an academic setting, working with students, faculty, and other members of the university community.

Previous managerial experience.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .