Student Administrative Aide 2 - Student Employment

Tulane University; New Orleans (LA); On-site; USD 14,000 - 28,000; Full time

Job summary

Tulane University is seeking an Administrative Aide 2 to support department operations and events. The role involves answering inquiries, maintaining files, and providing customer service.

Ideal candidates are currently enrolled Tulane students, with potential Federal Work Study and prior office experience. The position supports staff and university visitors and includes light event setup and program use. On-campus opportunities abound.

Qualifications

• Active enrollment as a Tulane student.
• Possibility of a Federal Work Study award.
• Experience in an office setting is a plus.
• Previous administrative work is a plus.

Responsibilities

• Assist day-to-day operations of the department.
• Help prepare for department events.
• Answer phones, emails, and correspondence.
• Support department staff and respond to inquiries from students, faculty, staff, or visitors.
• Provide customer service and maintain department files.
• Demonstrate professional verbal and written communication.
• Use Microsoft, Adobe or other department programs.
• Create social media and marketing materials.

Skills

Interpersonal skills

Public relations

Independent work

Professional demeanor

Lifting 30 lbs

Education

Active student at Tulane University

Tools

Microsoft Office

Adobe

Job description

Job Description

Administrative Aide 2

Hourly Pay Rate: $10.00 - $20.00

The Administrative Aide 2 will support the department/organization in various administrative and operational tasks.

Responsibilities

• Assisting with day-to-day operations of the department
• Helping with or preparing for department events
• Answering and operating departmental phones, emails, or other correspondence
• Supporting department staff
• Answering student, faculty, staff, or University visitor questions
• Providing customer service
• Updating and maintaining department files
• Demonstrating professional verbal and written skills
• Using Microsoft, Adobe, or other computer or departmental programs
• Creating social media material and marketing materials
• Helping with or preparing for department events

Qualifications

• Active enrollment as a student at Tulane University
• A Federal Work Study Award (potentially)
• Relative, prior experience working in an office setting (potentially)
• Another administrative position (potentially)

About Us

This position will help student employees demonstrate and cultivate the career readiness competencies in accordance with the National Association of Colleges and Employers (NACE).

Responsibilities

• Perform opening and closing procedures as well as equipment and furniture inventories for the building and conference rooms
• Ensure that public meeting areas are properly set up to accommodate scheduled activities, including moving of tables and stacks of chairs
• Review Operation Reports for the current and following day’s meetings. Assist with meeting room and event set-ups as needed (i.e. setting up tables and chairs in various formations, unlock/lock rooms, turn on/off lights, provide required equipment, make changes as requested)
• Monitor all meetings and events occurring within the building.
• Have working knowledge of LCD projectors, Apple TV monitors, wireless microphones, and various sound system equipment (training will be provided)
• Assist the Professional Staff with various office tasks, errands, and projects as needed
• Responsible for the security and safety of the building as well as performing opening and closing procedures

Qualifications

• Currently enrolled and taking classes as a Tulane University student
• Currently in good standing with the university
• Employ strong interpersonal and public relations skills
• Have the ability to work independently and with diverse groups of people
• Maintain a mature and professional in manner and appearance
• Able to lift/move at least 30lbs

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .