Operations Administrator

Jobsforhumanity; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

Jobsforhumanity is seeking a highly organised Operations Administrator and Co-ordinator to support our daily business functions. This paid role involves managing administrative tasks, coordinating operational activities, and ensuring seamless communication across departments.

You will work with other administrators to maintain smooth-running processes, prepare reports using Word, PowerPoint and Excel, and contribute to efficient operations.

Qualifications

• Experience coordinating administrative tasks and supporting operations.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organisational skills and effective written and verbal communication.

Responsibilities

• Oversee and coordinate daily operational activities to ensure smooth workflow
• Manage sales administration processes, including processing orders and maintaining accurate records
• Utilise CRM software to update customer information and track interactions
• Prepare reports and presentations using Microsoft Word, PowerPoint, and Excel
• Support the team with general administrative duties such as filing, data entry, and correspondence
• Liaise with clients and internal teams via email and telephone to facilitate effective communication
• Assist in organising meetings, scheduling appointments, and managing calendars using Microsoft OutlookMaintain organisational systems to improve efficiency and productivity

Skills

Microsoft Office

CRM software

Administrative experience

English communication

Education

High school diploma or equivalent

Tools

Microsoft Office suite

CRM software

Job description

We are seeking a highly organised and proactive Operations Administrator and Co-ordinator to support our daily business functions. This role involves managing administrative tasks, coordinating operational activities, and ensuring seamless communication across departments. The ideal candidate will possess strong computer literacy, excellent organisational skills, and effective communication abilities to contribute to the efficiency of our operations. This is a paid position suitable for individuals with relevant administrative experience eager to develop their career. you will be working alongside with other administrator to ensure the smooth running of the business and management.

Responsibilities

• Oversee and coordinate daily operational activities to ensure smooth workflow
• Manage sales administration processes, including processing orders and maintaining accurate records
• Utilise CRM software to update customer information and track interactions
• Prepare reports and presentations using Microsoft Word, PowerPoint, and Excel
• Support the team with general administrative duties such as filing, data entry, and correspondence
• Liaise with clients and internal teams via email and telephone to facilitate effective communication
• Assist in organising meetings, scheduling appointments, and managing calendars using Microsoft OutlookMaintain organisational systems to improve efficiency and productivity

Skills

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with CRM software and sales administration processes
• Strong administrative experience with excellent organisational skills
• Effective communication skills in English, both written and verbal
• Demonstrated computer literacy and the ability to adapt to new programmes quickly
• Exceptional time management skills with the ability to prioritise tasks effectively
• Customer service orientation with a professional approach to internal and external stakeholders
• Ability to work independently

All your information will be kept confidential according to EEO guidelines.