Operations Admin & Coordination Specialist

Jobsforhumanity; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

Jobsforhumanity is seeking a highly organised Operations Administrator and Co-ordinator to support our daily business functions. This paid role involves managing administrative tasks, coordinating operational activities, and ensuring seamless communication across departments.

You will work with other administrators to maintain smooth-running processes, prepare reports using Word, PowerPoint and Excel, and contribute to efficient operations.

Qualifications

• Experience coordinating administrative tasks and supporting operations.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organisational skills and effective written and verbal communication.

Responsibilities

• Oversee and coordinate daily operational activities to ensure smooth workflow
• Manage sales administration processes, including processing orders and maintaining accurate records
• Utilise CRM software to update customer information and track interactions
• Prepare reports and presentations using Microsoft Word, PowerPoint, and Excel
• Support the team with general administrative duties such as filing, data entry, and correspondence
• Liaise with clients and internal teams via email and telephone to facilitate effective communication
• Assist in organising meetings, scheduling appointments, and managing calendars using Microsoft OutlookMaintain organisational systems to improve efficiency and productivity

Skills

Microsoft Office

CRM software

Administrative experience

English communication

Education

High school diploma or equivalent

Tools

Microsoft Office suite

CRM software

Job description

Jobsforhumanity is seeking a highly organised Operations Administrator and Co-ordinator to support our daily business functions. This paid role involves managing administrative tasks, coordinating operational activities, and ensuring seamless communication across departments.

You will work with other administrators to maintain smooth-running processes, prepare reports using Word, PowerPoint and Excel, and contribute to efficient operations.