Operations Administrator

Addison Group; Princeton (NJ); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an organized and personable Office Administrator to support day-to-day operations in a busy Princeton office. This fully onsite role focuses on coordinating supplies, vendors, meetings, and general administrative needs, with a hands-on approach and ownership of a variety of tasks.

The ideal candidate will be proactive, dependable, and able to juggle multiple priorities, stepping in wherever support is needed.

Qualifications

• 1–3 years of office administration, office operations, facilities, or a related area.
• Strong organizational skills and ability to manage multiple responsibilities.
• Excellent verbal and written communication skills.

Responsibilities

• Maintain a clean, organized, and functional office environment including shared spaces and storage areas.
• Monitor office and kitchen supply levels, place orders as needed, and ensure supplies are stocked.
• Assist with day-to-day kitchen upkeep and keeping common areas orderly.
• Coordinate logistics for internal meetings, office events, and gatherings, including food/catering.
• Serve as a point of contact for building management, suppliers, and service providers; resolve day-to-day office needs.
• Assist with purchasing and administrative financial tasks, including reviewing expenses and processing invoices.
• Provide administrative support for technology and office equipment as needed.
• Take ownership of special projects and additional operational tasks as they arise.
• Provide backup front desk coverage and assist visitors when needed.
• Communicate professionally with employees, vendors, and service providers to ensure requests are handled efficiently.

Skills

Microsoft Office

Education

High School Diploma

Associate or Bachelor's degree preferred

Job description

Job Title: Office Administrator

Industry: Professional Service

Location (city, state): Princeton, NJ

Assignment Type: Contract – 6+ months

Pay: $20 - $21 / hour

Work Schedule: Monday – Friday, 8:30 AM – 5:30 PM; fully onsite 5 days/week

Benefits:

• This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a well-established professional services organization seeking an organized and personable Office Administrator to support the day-to-day needs of a busy office. This is an excellent opportunity for someone who enjoys being hands-on, interacting with people, and taking ownership of a variety of administrative and operational responsibilities.

Job Description:

The Office Administrator will help keep the office running smoothly by coordinating supplies, vendors, meetings, and general administrative needs. The ideal candidate is proactive, dependable, comfortable juggling multiple priorities, and willing to step in wherever support is needed.

Key Responsibilities:

• Maintain a clean, organized, and functional office environment, including shared spaces and storage areas.
• Monitor office and kitchen supply levels, place orders as needed, and ensure supplies are consistently stocked and organized.
• Assist with day-to-day kitchen upkeep, including maintaining supplies and helping keep common areas orderly.
• Coordinate logistics for internal meetings, office events, and gatherings, including arranging food and catering services.
• Serve as a point of contact for building management, suppliers, and other service providers, helping resolve day-to-day office needs.
• Assist with purchasing and administrative financial tasks, including reviewing expenses, processing invoices, and tracking office-related spending.
• Provide administrative assistance related to technology and office equipment as needed.
• Take ownership of special projects and additional operational tasks as they arise.
• Provide backup front desk coverage, including answering phones and assisting visitors when needed.
• Communicate professionally with employees, vendors, and service providers to ensure requests are handled efficiently.

Qualifications:

• 1–3 years of experience in office administration, office operations, facilities, or a related area.
• Previous experience in a corporate or professional services environment preferred.
• Strong organizational skills and ability to manage multiple responsibilities.
• Excellent verbal and written communication skills.
• Professional, personable, and approachable demeanor.
• Proactive, dependable, and comfortable taking initiative without constant direction.
• Strong attention to detail and follow-through.
• Comfortable working with vendors and handling day-to-day office logistics.
• Proficiency with Microsoft Office Suite.
• High School Diploma required; Associate’s or Bachelor’s degree preferred.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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