Office Coordinator

Addison Group; Florida; On-site; USD 28,000 - 29,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an experienced Office Coordinator to support senior leadership in our Sunrise, FL office. You will manage daily administrative activities, calendar coordination, travel arrangements, and expense processing to keep operations running smoothly.

The ideal candidate has 3–5+ years in office administration, strong MS Office skills, and a professional, discreet approach. This 32-hour workweek is fully on-site with a potential contract extension based on business needs.

Qualifications

• 3–5+ years of experience in office administration, executive support, or a related role.
• High school diploma or equivalent is required.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint) and ability to handle confidential information.
• Strong organizational skills and ability to manage competing deadlines.
• Excellent written and verbal communication; ability to work with multiple departments.

Responsibilities

• Provide comprehensive administrative assistance to senior executives and teams.
• Coordinate leadership calendars and arrange internal and external meetings.
• Process invoices and assist with financial documentation in internal systems.
• Prepare monthly expense reports for leadership.
• Arrange business travel and itineraries.
• Respond to calls and direct inquiries to appropriate colleagues.
• Monitor office supplies and coordinate orders.
• Collaborate with Finance andProperty/Facilities for office needs.

Skills

Microsoft Office

Excel

Organization

Communication

Time management

Education

High school diploma

Tools

Internal systems

Job description

Assignment Type: Contract (3 months, with potential extension up to 6 months)

Pay: $20 – $21/hour

Work Schedule: Monday – Friday, 32 hours per week, 100% on-site

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a well-established organization within the hospitality industry. The company offers a professional, collaborative environment focused on providing exceptional service and operational support across its business functions.

Job Description:

Our client is seeking a detail-oriented and dependable Office Coordinator to support senior leadership and oversee daily administrative activities within its Florida office. This position is ideal for an experienced administrative professional who enjoys managing multiple priorities, coordinating schedules, and keeping office operations organized. The Office Coordinator will work closely with leadership and the Finance department to ensure efficient administrative processes and a productive office environment.

Key Responsibilities:

• Provide comprehensive administrative assistance to senior executives and departmental teams.
• Coordinate leadership calendars, schedule appointments, and organize internal and external meetings.
• Handle invoice processing and assist with financial documentation through internal systems.
• Prepare, review, and submit monthly expense reports for leadership.
• Arrange business travel, including transportation, accommodations, and itinerary coordination.
• Respond to incoming calls and direct inquiries to the appropriate individuals.
• Monitor inventory levels and coordinate the ordering of office supplies.
• Communicate with property management regarding facility requests and general office needs.
• Assist with meeting preparation, scheduling adjustments, and other administrative projects.
• Maintain organized records and support the smooth operation of daily office activities.
• Complete additional administrative assignments as business needs arise.

Qualifications:

• 3–5+ years of experience in office administration, executive support, project coordination, or a related position.
• High school diploma or equivalent required.
• Strong proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Excellent organizational skills with the ability to manage competing deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with multiple departments.
• High level of professionalism and discretion when handling confidential information.
• Strong attention to detail and ability to adapt to changing priorities.
• Experience supporting senior-level leadership is preferred.
• Previous experience processing invoices and expense reports is a plus.
• Position is fully on-site in Sunrise, FL.
• Schedule consists of 32 hours per week, Monday through Friday.
• Opportunity to gain experience with an established organization in the global hospitality industry.
• Work directly with executive leadership and cross-functional teams.
• Consistent weekday schedule with no regularly scheduled weekends.
• Collaborative and professional office environment.
• Potential for contract extension based on business needs.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.