Operations Administrative Specialist

Forum Energy Services, Inc.; Clearfield (Clearfield County); On-site; USD 36,000 - 48,000; Full time

Job summary

Forum Energy Services, Inc. is seeking an experienced administrative support specialist to handle a wide range of office tasks and ensure efficient departmental operations.

You will file, maintain records, process transactions, and prepare reports or correspondence while following established procedures. Responsibilities include supporting managers, coordinating shop uniforms, entering labor tickets, processing invoices, and maintaining vendor records.

Qualifications

• 3+ years of office experience.
• High School Diploma or equivalent.
• Proficient in MS Office and data entry.
• Strong communication and organizational skills.
• Ability to meet deadlines and work in a team.

Responsibilities

• Provide clerical and administrative support across the department.
• Support managers and personnel communications, including reports.
• Coordinate uniforms, time entry, and office procedures.
• Enter labor tickets for hourly employees and manage time entries.
• Prepare material requisitions and coordinate with warehouse for shipment.
• Create and maintain job folders, service tickets, and correspondence.
• Process invoices and vendor records; assist with account reconciliations.
• Set up new customers in systems and handle ship-to addresses.
• Assist with databooks for Quality department and other duties as assigned.

Skills

MS Office

Communication

Analytical skills

Organizational skills

Customer service

Team player

Education

High School Diploma or equivalent

Job description

Forum Energy Services, Inc. is seeking an experienced administrative support specialist to handle a wide range of office tasks and ensure efficient departmental operations.

You will file, maintain records, process transactions, and prepare reports or correspondence while following established procedures. Responsibilities include supporting managers, coordinating shop uniforms, entering labor tickets, processing invoices, and maintaining vendor records.