Administrative Specialist – HVAC & Construction Projects

Energy-Management-and-Control-Services,-Inc.; Cranston (RI); On-site; USD 40,000 - 52,000; Full time

Job summary

Energy-Management-and-Control-Services,-Inc. is seeking an Administrative Assistant to support daily operations under the Engineering and Installation Manager. The role involves coordinating office tasks, handling calls, managing calendars, and assisting with project administration.

You will order supplies, maintain filing, assist with invoice prep, and help with service department tasks. Strong organization, communication, and multitasking are essential in a fast-paced office environment.

Qualifications

• 5+ years experience in an office environment.
• Experience with HVAC, electrical, service, construction or a technical company is a plus.
• Strong computer literacy with Microsoft Office programs.

Responsibilities

• Support day-to-day operations and assist with project administration.
• Enter purchase orders and assist with invoicing and billing documents.
• Greet visitors, manage front desk tasks and answer phones.

Skills

Microsoft Office

Communication

Multitasking

Collaboration

Leadership

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Job description

Energy-Management-and-Control-Services,-Inc. is seeking an Administrative Assistant to support daily operations under the Engineering and Installation Manager. The role involves coordinating office tasks, handling calls, managing calendars, and assisting with project administration.

You will order supplies, maintain filing, assist with invoice prep, and help with service department tasks. Strong organization, communication, and multitasking are essential in a fast-paced office environment.