Operations Support Specialist

Simera; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Simera is seeking a highly organized Operations Assistant to provide administrative and operational support, helping daily business activities run smoothly. The ideal candidate is reliable, resourceful, and comfortable coordinating information across teams in a fast-paced environment.

You will organize documents, prepare reports, manage schedules, track tasks and invoices, support onboarding and projects, and ensure data accuracy across company systems.

Qualifications

• Experience in operations, administrative support, coordination or similar roles.
• Experience supporting daily business operations and administrative processes.
• Experience managing documents, data, schedules and operational information; ability to meet deadlines.
• Strong communication and interpersonal skills; ability to work with remote teams.
• Reliable internet connection and a setup suitable for remote work.
• English proficiency for communicating with English-speaking teams, clients or stakeholders.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Excellent verbal and written comms

Organizational skills

Attention to detail

Prioritize & multitask

Problem solving & follow-up

Google Workspace / Microsoft Office

Spreadsheets & databases

Data entry & documentation

Coordinate across teams

Independent & initiative

Adaptability & learning new tools

Professional & proactive

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Operations Assistant to provide administrative and operational support, helping daily business activities run smoothly. The ideal candidate is reliable, resourceful, and comfortable coordinating information across teams in a fast-paced environment.

You will organize documents, prepare reports, manage schedules, track tasks and invoices, support onboarding and projects, and ensure data accuracy across company systems.