Operations Administrative Coordinator

Honor Foods; Philadelphia (Philadelphia County); On-site; USD 33,000 - 39,000; Full time

Job summary

Honor Foods in Philadelphia, PA is seeking an organized, proactive Office Administrative Assistant to support the Operations team and collaborate with Transportation, Maintenance, HR, and other departments. This on-site role requires handling meetings, catering, events, and special projects while maintaining discretion and professionalism.

You will produce reports, coordinate schedules, and maintain records, while ensuring daily operations run smoothly in a fast-paced, team-oriented environment.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office (Excel, Outlook, Word, Teams).
• Excellent written and verbal communication.
• Strong organization and multitasking abilities.
• Professionalism, judgment, and confidentiality.
• Ability to collaborate across departments and work independently.
• Proactive, dependable, and solutions-oriented.

Responsibilities

• Provide daily administrative support to Operations leadership.
• Prepare and maintain reports, spreadsheets, correspondence, and records.
• Coordinate schedules, meetings, communications, and deadlines.
• Assist HR with events, catering, and team engagement initiatives.
• Coordinate food orders, office supplies, vendor communications, and meeting arrangements.
• Maintain professional communication across departments.
• Handle confidential information with discretion.
• Take ownership of assignments and adapt to changing priorities.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

Written communication

Verbal communication

Organization

Multitasking

Discretion

Education

High School Diploma

Job description

Honor Foods | Philadelphia, PA | Fully On-Site

Pay: $24.00–$28.00 per hour
Schedule: Monday–Friday | 9:00 AM to 5:00 PM

Organized. Professional. Resourceful. Dependable.

Honor Foods is seeking a highly organized, professional, and proactive Office Administrative Assistant to support our Operations team while collaborating with Transportation, Maintenance, Human Resources, and other departments.

This isn't your typical administrative role! You'll help keep daily operations running smoothly while assisting with company meetings, catering, team member events, and special projects.

We're looking for someone who takes ownership, communicates professionally, handles sensitive information with discretion, and thrives in a fast-paced, team-oriented environment.

What You'll Do

Provide daily administrative support to Operations leadership, with additional support to Transportation and Maintenance.

Prepare and maintain reports, spreadsheets, correspondence, and department records.

Coordinate schedules, meetings, communications, and administrative deadlines.

Partner with HR to assist with company events, celebrations, catering, and team member engagement initiatives.

Coordinate food orders, office supplies, vendor communications, and meeting arrangements.

Maintain professional, responsive communication with team members and leaders across all departments.

Handle confidential company and team member information with exceptional discretion.

Take ownership of assignments, follow through on commitments, and adapt to changing business priorities.

What We're Looking For

Required Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office, including Excel, Outlook, Word, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Demonstrated professionalism, sound judgment, and ability to maintain confidentiality.
• Ability to collaborate effectively across departments and work independently with minimal supervision.
• Proactive, dependable, and solutions-oriented approach to responsibilities.

Preferred Qualifications

• 2+ years of administrative or office support experience.
• Experience supporting management or multiple departments.
• Experience coordinating meetings, catering, company events, or vendor services.
• Background in distribution, warehouse, logistics, or operations administration.

What Makes You a Great Fit?

You take pride in being someone others can count on. You communicate professionally, protect confidential information, and understand that teamwork means supporting one another, even when priorities change.

You're organized, adaptable, and comfortable taking initiative to get things done.

Most importantly, you bring a positive, service-oriented mindset and a commitment to helping the entire team succeed.

Why Honor Foods?

At Honor Foods, our success is built on teamwork, accountability, and a commitment to excellence. Our core values guide everything we do:

Personal. Service. Excellence. | Make It Happen | We Not Me

California applicants can view the CCPA Notice here.

Honor Foods is an Equal Employment Opportunity Employer and will not permit discrimination against or harassment of any applicant or employee on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability, veteran’s status, genetic information, or on the basis of any personal characteristic protected under federal, state, or local law.