On-Site Operations Admin & Events Coordinator

Honor Foods; Philadelphia (Philadelphia County); On-site; USD 33,000 - 39,000; Full time

Job summary

Honor Foods in Philadelphia, PA is seeking an organized, proactive Office Administrative Assistant to support the Operations team and collaborate with Transportation, Maintenance, HR, and other departments. This on-site role requires handling meetings, catering, events, and special projects while maintaining discretion and professionalism.

You will produce reports, coordinate schedules, and maintain records, while ensuring daily operations run smoothly in a fast-paced, team-oriented environment.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office (Excel, Outlook, Word, Teams).
• Excellent written and verbal communication.
• Strong organization and multitasking abilities.
• Professionalism, judgment, and confidentiality.
• Ability to collaborate across departments and work independently.
• Proactive, dependable, and solutions-oriented.

Responsibilities

• Provide daily administrative support to Operations leadership.
• Prepare and maintain reports, spreadsheets, correspondence, and records.
• Coordinate schedules, meetings, communications, and deadlines.
• Assist HR with events, catering, and team engagement initiatives.
• Coordinate food orders, office supplies, vendor communications, and meeting arrangements.
• Maintain professional communication across departments.
• Handle confidential information with discretion.
• Take ownership of assignments and adapt to changing priorities.

Skills

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

Written communication

Verbal communication

Organization

Multitasking

Discretion

Education

High School Diploma

Job description

Honor Foods in Philadelphia, PA is seeking an organized, proactive Office Administrative Assistant to support the Operations team and collaborate with Transportation, Maintenance, HR, and other departments. This on-site role requires handling meetings, catering, events, and special projects while maintaining discretion and professionalism.

You will produce reports, coordinate schedules, and maintain records, while ensuring daily operations run smoothly in a fast-paced, team-oriented environment.