Operations Administrative Assistant

LHH; Middle River (MD); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Short-term Disability

Voluntary Benefits

EAP program

Commuter benefits

401K

Job summary

LHH in Middle River, MD is seeking an Operations Administrative Assistant to support day-to-day operations in an in-office setting. The role balances administrative duties, customer service, data entry, documentation, and coordination with warehouse and transportation teams to keep deliveries and records organized and moving efficiently.

The ideal candidate will be highly organized, professional, and able to interact with drivers, customers, vendors, and internal teams throughout the day,

Qualifications

• Strong attention to detail and accuracy in data entry.
• Experience handling shipping/delivery paperwork preferred.
• Ability to coordinate with drivers, carriers, and vendors.
• Professional communication with customers and internal teams.

Responsibilities

• Serve as the primary administrative contact at the receiving window for drivers, carriers, vendors, and visitors.
• Check in incoming drivers and review shipping and delivery paperwork for accuracy and completeness.
• Coordinate with warehouse personnel to communicate arrivals and direct drivers appropriately.
• Process completed delivery documentation and enter accurate information into the Warehouse Management System (WMS).
• Update inventory, shipment statuses, delivery information, and related operational records.
• Review and process driver logs, bills of lading, inventories, freight bills, accessorial charges, and other documentation.
• Scan, upload, organize, and route documents through company systems to support billing and payroll processes.
• Assist with receiving incoming freight and verifying quantities and condition against shipping documentation.
• Tag, label, and track incoming freight to support accurate inventory control.
• Maintain organized files, logs, spreadsheets, and other operational records.
• Prepare inventory reports, delivery documentation, and other reports as needed.
• Communicate with customers regarding shipment information, delivery schedules, and service updates.
• Coordinate with customer service, warehouse personnel, drivers, carriers, and third-party vendors.
• Provide administrative support for final-mile delivery activities and other operational functions.
• Assist with third-party services at origin and destination locations and maintain accurate records.
• Identify discrepancies or missing information and work with the appropriate team to resolve issues.
• Support the Operations team with additional administrative projects and responsibilities as assigned.

Skills

Data entry

Documentation

Customer service

Organization

Communication

Microsoft Office

Tools

WMS

Job description

Location: Middle River, MD

Schedule: Monday-Friday, 8:00 AM-5:00 PM, with a 1-hour lunch

Work Arrangement: In-office

Pay: $21-$24/hour

Employment Type: Temp-to-perm

About the Role

LHH is partnering with a growing organization in Middle River, MD seeking a detail-oriented and dependable Operations Administrative Assistant to support its day-to-day operations.

This role is ideal for someone who enjoys a fast-paced environment and is comfortable balancing administrative responsibilities, customer service, data entry, documentation, and coordination with warehouse and transportation teams. You will play an important role in keeping deliveries, paperwork, inventory information, and communication organized and moving efficiently.

The ideal candidate is highly organized, professional, adaptable, and comfortable interacting with drivers, customers, vendors, and internal teams throughout the day.

Key Responsibilities

• Serve as the primary administrative contact at the receiving window for drivers, carriers, vendors, and visitors.
• Check in incoming drivers and review shipping and delivery paperwork for accuracy and completeness.
• Coordinate with warehouse personnel to communicate arrivals and direct drivers appropriately.
• Process completed delivery documentation and enter accurate information into the Warehouse Management System (WMS).
• Update inventory, shipment statuses, delivery information, and related operational records.
• Review and process driver logs, bills of lading, inventories, freight bills, accessorial charges, and other documentation.
• Scan, upload, organize, and route documents through company systems to support billing and payroll processes.
• Assist with receiving incoming freight and verifying quantities and condition against shipping documentation.
• Tag, label, and track incoming freight to support accurate inventory control.
• Maintain organized files, logs, spreadsheets, and other operational records.
• Prepare inventory reports, delivery documentation, and other reports as needed.
• Communicate with customers regarding shipment information, delivery schedules, and service updates.
• Coordinate with customer service, warehouse personnel, drivers, carriers, and third-party vendors.
• Provide administrative support for final-mile delivery activities and other operational functions.
• Assist with third-party services at origin and destination locations and maintain accurate records.
• Identify discrepancies or missing information and work with the appropriate team to resolve issues.
• Support the Operations team with additional administrative projects and responsibilities as assigned.

What We're Looking For

• Highly organized with strong attention to detail.
• Ability to manage multiple tasks and priorities in a busy environment.
• Professional and friendly communication style.
• Comfortable working with customers, drivers, vendors, and internal teams.
• Strong data-entry and documentation skills.
• Comfortable working in an office environment with regular interaction with warehouse operations.
• Ability to remain composed and productive when priorities change or interruptions occur.
• Strong follow-through and ability to meet

Benefit Offerings

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits and 401K plan

Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

• Paid Sick Leave, where required by law
• any other paid leave required by Federal, State, or local law
• Holiday pay upon meeting eligibility criteria

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers