Operations Administrative Assistant

Aqualia - Municipal District Services; Katy (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Municipal District Services, LLC is seeking an organized Administrative Assistant to support department staff and manage service orders, purchases, and correspondence. You will handle word processing, filing, and basic bookkeeping tasks to ensure accurate records and timely invoice processing.

The ideal candidate has a high school diploma, at least two years in an administrative role, and proficiency in Word, Excel, and Outlook. A reliable team player with attention to detail is essential.

Qualifications

• High School diploma or GED required.
• Two years administrative assistant experience preferred.

Responsibilities

• Develop relationships with department staff to deliver quality service.
• Create, assign, review and lock service and purchase orders.
• Process payments, log checks and prepare deposits.
• Answer incoming service calls and route inquiries.
• Word processing of letters, memos and business correspondence.
• Gather back charge backup for the bookkeeper.
• Assist in document control, keeping filing current and accessible.
• Perform other related administrative Builder Services tasks as needed.

Skills

Multi-tasking

Detail-oriented

Strong communication

Team player

Customer service

Education

High School diploma or GED

Two years administrative experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

• Develop strong working relationships with department office staff to deliver the best quality service to our client Districts, builders and the vendor community.
• Create, assign, review and lock service orders and purchase orders. (taps, inspections and invoices)
• Process payments, log checks and prepare bank deposits
• Answer incoming Services calls
• Perform word processing of letters, memos, and general business correspondence
• Gather back charge backup to be forwarded to bookkeeper for the builders
• Assist in document control both electronically and hard copy to ensure all filing is current and easy to access as needed.
• Performs any otherrelated administrative Builder Services tasks to the best of their ability

Essential Job Functions

• Develop strong working relationships with department office staff to deliver the best quality service to our client Districts, builders and the vendor community.
• Create, assign, review and lock service orders and purchase orders. (taps, inspections and invoices)
• Process payments, log checks and prepare bank deposits
• Answer incoming Services calls
• Perform word processing of letters, memos, and general business correspondence
• Gather back charge backup to be forwarded to bookkeeper for the builders
• Assist in document control both electronically and hard copy to ensure all filing is current and easy to access as needed.
• Performs any otherrelated administrative Builder Services tasks to the best of their ability

Education And Experience Requirements

• High School or GED. College course work in business administration would be helpful
• Two years or more as administrative assistant or related industry experience is preferred

Other Skills/Abilities

• Ability to learn and effectively navigate processes using the software used in the various departments
• Ability to multi-task, stay organized and be detail oriented while working to successfully meet deadlines
• Must be proficient in Microsoft Office programs: Word, Excel, and Outlook
• Strong verbal and written communications skills, as well as customer service skills, must be able to easily and professionally interact with customers
• Team player with a positive attitude and strong sense of urgency

Work Environment

Physical Conditions: Work is performed in an office environment utilizing modern office equipment and technology and may require sitting for prolonged periods of time using a computer. The incumbent stands, walks, and may twist, reach, bend, crouch and kneel. An incumbent must be able to meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.

Municipal District Services, LLC is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Substance Abuse Testing

• Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined by company policy and procedures