Administrative Assistant

Aqualia - Municipal District Services; Katy (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Aqualia - Municipal District Services in Katy, TX is seeking an Administrative Assistant to support the Builder Services Department. You will manage service orders, assist the meter reading supervisor and managers, and handle document control with a focus on accuracy and timely task completion.

Ideal candidates bring basic business education, 2+ years in administration, and strong MS Office skills. This role is office-based with a team-oriented environment.

Qualifications

• High School diploma or GED required.
• Two+ years as administrative assistant preferred.
• Proficient in MS Office (Word, Excel, Outlook).

Responsibilities

• Create, assign, review and lock service orders and purchase orders (taps, inspections and invoices).
• Process tap and inspections payments, log checks and prepare bank deposits.
• Answer incoming Builder Services calls.
• Prepare Notices of Violation to bring users into compliance with local ordinances and Rate Orders.

Skills

Communication

Customer service

Multitasking

MS Office

Attention to detail

Team player

Education

High School diploma or GED

College coursework in business administration

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Position Overview

Provide administrative support to the Builder Services Department by working with builders/contractors to ensure start-to-finish construction compliance. Creating and completing service orders, updating, and maintaining spreadsheets, assisting meter reading supervisor, Commercial inspections coordinator and Builder Services Manager with special assignments and department staff. Position requires a focused, detail oriented person with a will to learn the industry, thrives on new challenges.

Essential Job Functions

• Develop strong working relationships with inspectors and department office staff to deliver the best quality service to our client Districts, builders and the vendor community.
• Create, assign, review and lock service orders and purchase orders. (taps, inspections and invoices)
• Process tap and inspections payments, log checks and prepare bank deposits
• Answer incoming Builder Services calls
• Prepares Notices of Violation as enforcement as necessary, in an effort to bring all users into compliance with local ordinances and Rate Orders
• Perform word processing of letters, memos, and general business correspondence
• Gather back charge backup to be forwarded to bookkeeper for the builders
• Assist in document control both electronically and hard copy to ensure all filing is current and easy to access as needed.
• Performs any other related administrative Builder Services tasks to the best of their ability

Education And Experience Requirements

• High School or GED. College course work in business administration would be helpful
• Two years or more as administrative assistant or related industry experience is preferred

Other Skills/Abilities

• Ability to learn and effectively navigate processes using the software used in the various departments
• Ability to multi-task, stay organized and be detail oriented while working to successfully meet deadlines
• Must be proficient in Microsoft Office programs: Word, Excel, and Outlook
• Strong verbal and written communications skills, as well as customer service skills, must be able to easily and professionally interact with customers
• Team player with a positive attitude and strong sense of urgency

Work Environment

Physical Conditions: Work is performed in an office environment utilizing modern office equipment and technology and may require sitting for prolonged periods of time using a computer. The incumbent stands, walks, and may twist, reach, bend, crouch and kneel. An incumbent must be able to meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.

Municipal District Services, LLC is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Substance Abuse Testing

• Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined by company policy and procedures