Administrative Assistant (52845)

Citrin Cooperman; McLean (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team within Administrative Support. The role supports the Office Manager and Regional Office Director, ensuring smooth front-office operations and efficient office services.

You will manage mail, meetings, events, seating, and office supplies, while supporting client onboarding and data maintenance in Dynamics and STAR Practice Management.

Qualifications

• 3+ years of administrative experience (professional services environment preferred).
• Proficient in Microsoft Office; advanced Excel skills (tables, formulas, formatting).
• Strong organizational, verbal and written communication skills.
• Team player with ability to multi-task and attention to detail.
• Capacity to work overtime as needed.
• In-office requirement.

Responsibilities

• Manage front office operations and reception coverage; greet visitors professionally.
• Maintain clean, welcoming office environment for guests and staff.
• Handle incoming/outgoing mail via various methods (US and international routes, couriers).
• Assist Office Manager with meetings, hoteling, event details, catering, and conference room setup.
• Communicate inventory usage and replenishment to OM; monitor admin mailboxes.
• Assist with new client onboarding and client data updates in Dynamics and STAR systems.
• Assist in preparing, delivering, and filing engagement letters.
• Support tax department workflows and ad-hoc projects.

Skills

Organization

Communication

Team player

Overtime flexibility

Tools

Microsoft Office

Excel

Dynamics

STAR Practice Management

Job description

Citrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring a problem-solving mindset, fresh perspectives, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!

We are seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department. They’re responsible for assisting in all aspects of office conditions, ensuring workflow, fostering the CC culture, and providing operational support for the Office Manager (OM) and Regional Office Director (OD).

Responsibilities Are, But Not Limited To

• Manage and maintain front office operations by sharing reception desk coverage, managing incoming telephone calls, directing inquiries and ensuring a professional and welcoming experience for visitors.
• Maintain clean and welcoming general office conditions for guests and team members.
• Handle incoming mail by opening, scanning, and distributing, as well as preparing outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx and certified mail.
• Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering office meals both in and out of busy season, coordinating office events, and setting up/breaking down conference rooms.
• Communicate common office inventory usage and replenishment to the OM.
• Monitor and manage pooled administration mailboxes.
• Assist with new client onboarding procedures.
• Assist in managing client data updates by maintaining Dynamics and STAR Practice Management databases.
• Assist in the preparation, delivery, and filing of engagement letters.
• Familiarity with tax department related processes and workflow inclusive of collating and delivery.
• Assist with ad-hoc projects (as needed).

Qualifications

The ideal candidate must:

• Have 3+ years of administrative experience (professional services environment preferred).
• Be tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formatting.
• Possess strong organizational skills, including but not limited to verbal and written communication skills.
• Be a team player with the ability to multi-task and pay strong attention to detail.
• Have the capacity to work overtime (as needed).
• In-office requirement.