Operations & Admin Support Clerk

Consolidated Edison; Honolulu (HI); On-site; USD 45,000 - 65,000; Full time

Job summary

Consolidated Edison Company of New York, Inc. (Con Edison) seeks a detail‑oriented administrative professional to schedule, monitor and organize facilities data. You will interact with customers and agencies, ensure policy compliance, and handle vendor invoices via Oracle.

Responsibilities include document management, report support, and maintaining records with Iron Mountain while coordinating with vendors on vehicle and fuel requests.

Qualifications

• Demonstrated customer service skills.
• Ability to build strong customer relationships.
• Effective interpersonal skills.
• Strong verbal communication and listening skills.
• Strong written and verbal communication skills.
• Demonstrates a high level of accuracy, even under pressure.
• Excellent organizational skills.
• Performs work independently with minimal supervision.
• Well organized, detail oriented and flexible to handle multiple assignments.
• Demonstrates a high commitment to quality.

Responsibilities

• The candidate will be responsible for scheduling, monitoring, tracking and organizing various facilities operations data.
• Candidate will have frequent interaction with internal and external customers and outside agencies.
• Candidate is also responsible for compliance with all applicable corporate policies and for meeting timeframes and deadlines.
• Major duties will include but are not limited to the timely payment and tracking of vendor requisitions and invoices using Oracle.
• The candidate will be responsible for verifying line item accuracy and ensuring documents are verified against purchase orders, vendor releases, invoices, etc.
• The candidate's responsibilities will also include viewing and managing tasks and requests in work order system (LEMS), organizing and maintaining associated documentation.
• The candidate is also responsible for word processing, record keeping, document filing and archiving with Iron Mountain, as well as managing Iron Mountain supplies (i.e. ordering boxes, labels, lids, etc.).
• Manage vehicle uploads into vendor system, reviewing vehicle violations and coordinating with vendor regarding discrepancies.
• Review and track vehicle violation mailings for follow up with vendor.
• Assist with monthly reports and import data extract into existing files.
• Input vehicle violations into SHIMS.
• Provide support with fuel and parking vendor requests.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Attention to detail

Organization

Independence

Record keeping

Education

High School Diploma or GED

Job description

Consolidated Edison Company of New York, Inc. (Con Edison) seeks a detail‑oriented administrative professional to schedule, monitor and organize facilities data. You will interact with customers and agencies, ensure policy compliance, and handle vendor invoices via Oracle.

Responsibilities include document management, report support, and maintaining records with Iron Mountain while coordinating with vendors on vehicle and fuel requests.