Clerical Assistant L1-2

Consolidated Edison; Honolulu (HI); On-site; USD 45,000 - 65,000; Full time

Job summary

Consolidated Edison Company of New York, Inc. (Con Edison) seeks a detail‑oriented administrative professional to schedule, monitor and organize facilities data. You will interact with customers and agencies, ensure policy compliance, and handle vendor invoices via Oracle.

Responsibilities include document management, report support, and maintaining records with Iron Mountain while coordinating with vendors on vehicle and fuel requests.

Qualifications

• Demonstrated customer service skills.
• Ability to build strong customer relationships.
• Effective interpersonal skills.
• Strong verbal communication and listening skills.
• Strong written and verbal communication skills.
• Demonstrates a high level of accuracy, even under pressure.
• Excellent organizational skills.
• Performs work independently with minimal supervision.
• Well organized, detail oriented and flexible to handle multiple assignments.
• Demonstrates a high commitment to quality.

Responsibilities

• The candidate will be responsible for scheduling, monitoring, tracking and organizing various facilities operations data.
• Candidate will have frequent interaction with internal and external customers and outside agencies.
• Candidate is also responsible for compliance with all applicable corporate policies and for meeting timeframes and deadlines.
• Major duties will include but are not limited to the timely payment and tracking of vendor requisitions and invoices using Oracle.
• The candidate will be responsible for verifying line item accuracy and ensuring documents are verified against purchase orders, vendor releases, invoices, etc.
• The candidate's responsibilities will also include viewing and managing tasks and requests in work order system (LEMS), organizing and maintaining associated documentation.
• The candidate is also responsible for word processing, record keeping, document filing and archiving with Iron Mountain, as well as managing Iron Mountain supplies (i.e. ordering boxes, labels, lids, etc.).
• Manage vehicle uploads into vendor system, reviewing vehicle violations and coordinating with vendor regarding discrepancies.
• Review and track vehicle violation mailings for follow up with vendor.
• Assist with monthly reports and import data extract into existing files.
• Input vehicle violations into SHIMS.
• Provide support with fuel and parking vendor requests.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Attention to detail

Organization

Independence

Record keeping

Education

High School Diploma or GED

Job description

Consolidated Edison Company of New York, Inc. (Con Edison), Orange & Rockland Utilities (O&R), and Consolidated Edison Transmission (CET) employees are required to follow health, safety, and environmental policies, EEO, Standards of Business Conduct, and all other applicable company policy and procedures. We all share a responsibility to advance the company’s mission by excelling at our three corporate priorities – safety of our people and the public, operational excellence in all that we do, and ensuring the best possible customer experience.

Mission Statement

Consolidated Edison Company of New York, Inc. (Con Edison), Orange & Rockland Utilities (O&R), and Consolidated Edison Transmission (CET) employees are required to follow health, safety, and environmental policies, EEO, Standards of Business Conduct, and all other applicable company policy and procedures. We all share a responsibility to advance the company's mission by excelling at our three corporate priorities – safety of our people and the public, operational excellence in all that we do, and ensuring the best possible customer experience.

Core Responsibilities

• The candidate will be responsible for scheduling, monitoring, tracking and organizing various facilities operations data.
• Candidate will have frequent interaction with internal and external customers and outside agencies.
• Candidate is also responsible for compliance with all applicable corporate policies and for meeting timeframes and deadlines.
• Major duties will include but are not limited to the timely payment and tracking of vendor requisitions and invoices using Oracle.
• The candidate will be responsible for verifying line item accuracy and ensuring documents are verified against purchase orders, vendor releases, invoices, etc.
• The candidate's responsibilities will also include viewing and managing tasks and requests in work order system (LEMS), organizing and maintaining associated documentation.
• The candidate is also responsible for word processing, record keeping, document filing and archiving with Iron Mountain, as well as managing Iron Mountain supplies (i.e. ordering boxes, labels, lids, etc.).
• Manage vehicle uploads into vendor system, reviewing vehicle violations and coordinating with vendor regarding discrepancies.
• Review and track vehicle violation mailings for follow up with vendor.
• Assist with monthly reports and import data extract into existing files.
• Input vehicle violations into SHIMS.
• Provide support with fuel and parking vendor requests.

Required Education / Experience

• High School Diploma or GED

Skills & Ability

• Demonstrated customer service skills
• Ability to build strong customer relationships
• Effective interpersonal skills
• Strong verbal communication and listening skills
• Strong written and verbal communication skills
• Demonstrates a high level of accuracy, even under pressure
• Excellent organizational skills
• Performs work independently with minimal supervision
• Well organized, detail oriented and flexible to handle multiple assignments
• Demonstrates a high commitment to quality

Licenses & Certifications

• Driver's License Required

Physical Demands

• Ability to push, pull, and lift up to 25 pounds
• Sit or stand to answer a phone for the duration of the workday
• Sit or stand to use a keyboard, mouse, and computer for the duration of the workday
• Possess manual dexterity and the ability to use hands for the duration of the workday
• Ability to stoop, bend, reach, and kneel throughout the workday

For technical issues, please contact us at [e-mail]

Equal Opportunity Employer

Consolidated Edison Company of New York, Inc. (Con Edison), Orange & Rockland Utilities (O&R), and Consolidated Edison Transmission (CET) are equal opportunity employers. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of the individual's actual or perceived disability, protected veteran status, race, color, creed, religion, sex, age, national origin, gender, gender identity, gender expression, genetic information, marital status, sexual orientation, citizenship, domestic violence victim status, or any other actual or perceived status protected by law.