Operations Admin: Service Orders, Vendors & Outages

CBRE Government & Defense; Bethesda (MD); On-site; USD 48,000 - 62,000; Full time

Job summary

CBRE Government & Defense in Bethesda, MD is seeking an experienced administrative assistant to support the daily operations of the office. You will schedule meetings, coordinate subcontractor site visits, prepare minutes, process base access requests, and maintain service order documentation.

Proficiency with MS Word, Excel, Outlook, and MS Project is required, along with strong organizational skills. The role requires attention to detail and the ability to handle multiple tasks in a fast-paced

Qualifications

• At least two years of office administrative experience.
• Proficient in Word, Excel, Outlook; able to use MS Project.
• Strong organizational skills and attention to detail.
• Experience handling phones, fax, copy, scanners, and printers.

Responsibilities

• Schedule meetings and subcontractor site visits.
• Attend Service Order meetings and prepare minutes.
• Process base access requests for subcontractors.
• Create Service Order docs, update OMEE sheet, track funds.
• Set up new vendors and contractors.
• Coordinate system outages with relevant parties.
• Process subcontractor payments and manage invoices.
• Prepare reports via software and MS Office.
• Liaise with government contacts and Facilities Maintenance Department.
• Other duties as assigned.

Skills

Office administration

MS Office

Organizational skills

Office equipment

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

MS Project

Job description

CBRE Government & Defense in Bethesda, MD is seeking an experienced administrative assistant to support the daily operations of the office. You will schedule meetings, coordinate subcontractor site visits, prepare minutes, process base access requests, and maintain service order documentation.

Proficiency with MS Word, Excel, Outlook, and MS Project is required, along with strong organizational skills. The role requires attention to detail and the ability to handle multiple tasks in a fast-paced