Service Order & Operations Coordinator

J&J Worldwide Services; Bethesda (MD); On-site; USD 52,000 - 72,000; Full time

Job summary

J&J Worldwide Services in Bethesda, MD provides administrative and secretarial support to the daily operations of the office.

This role schedules meetings and subcontractor site visits, attends Service Order meetings, processes base access requests, creates Service Order documentation, and coordinates vendor setup and outages. Proficiency in Word, Excel, Outlook and MS Project, plus strong organizational skills, are essential.

Qualifications

• Two years of office administrative experience
• Proficiency with Microsoft Word, Excel, Outlook and MS Project
• Strong organizational skills

Responsibilities

• Schedule meetings and subcontractor site visits
• Attend Service Order meetings and prepare minutes
• Process base access requests for subcontractors
• Create Service Order documentation and maintain fund tracking sheet
• Setup new vendors and contractors as needed
• Schedule system outages and coordinate outages
• Process subcontractor payments and manage invoices
• Prepare and provide required reports via various software systems and MS Office
• Serve as liaison with government contacts and Facilities Maintenance Department (FMD) revisions
• Other duties as assigned

Skills

Office administration

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

MS Project

Job description

J&J Worldwide Services in Bethesda, MD provides administrative and secretarial support to the daily operations of the office.

This role schedules meetings and subcontractor site visits, attends Service Order meetings, processes base access requests, creates Service Order documentation, and coordinates vendor setup and outages. Proficiency in Word, Excel, Outlook and MS Project, plus strong organizational skills, are essential.