Service Order Administrator

CBRE Government & Defense; Bethesda (MD); On-site; USD 48,000 - 62,000; Full time

Job summary

CBRE Government & Defense in Bethesda, MD is seeking an experienced administrative assistant to support the daily operations of the office. You will schedule meetings, coordinate subcontractor site visits, prepare minutes, process base access requests, and maintain service order documentation.

Proficiency with MS Word, Excel, Outlook, and MS Project is required, along with strong organizational skills. The role requires attention to detail and the ability to handle multiple tasks in a fast-paced

Qualifications

• At least two years of office administrative experience.
• Proficient in Word, Excel, Outlook; able to use MS Project.
• Strong organizational skills and attention to detail.
• Experience handling phones, fax, copy, scanners, and printers.

Responsibilities

• Schedule meetings and subcontractor site visits.
• Attend Service Order meetings and prepare minutes.
• Process base access requests for subcontractors.
• Create Service Order docs, update OMEE sheet, track funds.
• Set up new vendors and contractors.
• Coordinate system outages with relevant parties.
• Process subcontractor payments and manage invoices.
• Prepare reports via software and MS Office.
• Liaise with government contacts and Facilities Maintenance Department.
• Other duties as assigned.

Skills

Office administration

MS Office

Organizational skills

Office equipment

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

MS Project

Job description

Provides administrative and secretarial support to the daily operations of the office.

Essential Duties and Responsibilities

• Schedule meetings and subcontractor site visits
• Attend Service Order meetings and prepare minutes to distribute as required
• Process base access requests for subcontractors
• Create Service Order documentation to include updating OMEE sheet and maintaining fund tracking sheet
• Setup new vendors and contractors as needed
• Schedule system outages and coordinate outages with appropriate parties
• Process subcontractor payments and manage invoices
• Prepare and provide required reports via various software systems and MS Office suite
• Serve as liaison with government contacts as well as for Facilities Maintenance Department (FMD) revisions
• Other duties as assigned

Knowledge, Experience and Skill Requirements

• At least two (2) years’ prior office administrative experience
• Experience with Microsoft Word, Excel, Outlook and MS Project
• Strong organizational skills
• Experience using telephones, fax machines, copy machines, scanners and printers

Physical, Environmental and Sensory Requirements

• Work environment is a typical office setting
• Physical demands include intermittent sitting, standing, and walking, and occasional bending reaching and lifting
• Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc. but generally not to the point of being disagreeable

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.