Operations Admin & Scheduling Coordinator

Arora Engineers; Chadds Ford Township (PA); On-site; USD 42,000 - 52,000; Full time

Job summary

Arora Engineers is seeking an Administrative Coordinator to provide cross‑departmental support in a fast‑paced office in Chadds Ford, PA. The role emphasizes confidentiality, scheduling, document management, and customer service to enable smooth operations.

You will coordinate calendars, prepare reports, and support executive leadership while seeking process improvements. This opportunity targets individuals aiming for long‑term growth in operations and administration.

Qualifications

• Associate degree preferred; high school diploma required.
• 1–3 years in administrative, office, or customer service roles.
• Experience supporting multiple departments preferred.
• Proficient with Microsoft 365 including Outlook, Teams, Word, Excel, and Adobe Acrobat.

Responsibilities

• Provide administrative support to multiple departments with professionalism and confidentiality.
• Coordinate calendars, meetings, conference rooms, and travel arrangements.
• Prepare, format, edit, and proofread documents using Word and Adobe Acrobat.
• Maintain organized electronic and physical filing systems.
• Use Outlook and Teams to coordinate communication, meetings, and scheduling.
• Perform basic Excel tasks including data entry and tracking.
• Respond professionally to internal and external inquiries.
• Track action items and follow up on outstanding requests.
• Assist with special projects and support executive leadership and managers.
• Identify opportunities to improve administrative processes and efficiency.
• Maintain confidentiality handling sensitive information.
• Support office operations with supplies and records management.

Skills

Strong organizational skills

Time management

Excellent written and verbal skills

Customer-focused mindset

Self-motivated and quick to learn

Adaptable across multiple teams

Education

Associate degree in Business Administration, Office Administration, or related field

High school diploma or equivalent

Tools

Microsoft 365 (Outlook, Teams, Word, Excel)

Adobe Acrobat

Job description

Arora Engineers is seeking an Administrative Coordinator to provide cross‑departmental support in a fast‑paced office in Chadds Ford, PA. The role emphasizes confidentiality, scheduling, document management, and customer service to enable smooth operations.

You will coordinate calendars, prepare reports, and support executive leadership while seeking process improvements. This opportunity targets individuals aiming for long‑term growth in operations and administration.