Operations Admin & Coordination Specialist

Apply now!; Cumming (GA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Pay

401(k) with company match

Paid Time Off

Flexible Spending Accounts

Voluntary benefits

Employee Assistance Program

Tuition reimbursement

Job summary

Arvato is seeking an organized Office Administrator to support the operations team and keep the office running smoothly. The candidate should have a minimum of 2+ years of experience.

Responsibilities include day-to-day administrative support, paperwork management, invoicing, travel bookings, and cross‑department liaison. A proactive, detail‑oriented approach is essential in a fast-paced environment.

Qualifications

• Proven experience as an office administrator, ideally for 2+ years in an office assistant or relevant role.
• Ability to be flexible in respect of work standards and demands. Capable of working under pressure at times and to strict deadlines.
• Ability to complete tasks and willingness to learn.
• Resilient and able to deal with changing priorities.
• Excellent organizational skills and strong attention to detail.
• Outstanding communication and interpersonal abilities.
• Ability to communicate fluently in English.
• Time management skills with the competence to manage multiple priorities at once.
• Proficient with MS Office skills.
• Self-motivated with the ability to work independently and as part of a team.
• Ability to prioritise multiple tasks and work to strict deadlines in a fast-paced environment.
• Experience with MS SharePoint in a corporate environment.
• Previous experience with ISO9001:2015 and/or other quality management approaches.
• Project Management.
• Experience with roster management and submitting payroll hours.
• Microsoft Office (Word, Excel, PowerPoint, Power BI)
• Comfortable working alone in the office for extended periods while maintaining productivity, professionalism, and responsiveness.

Responsibilities

• Provide day-to-day administrative support to Management & Team (Technical Services, Planning, Data Centre Installers etc.).
• Create, update and maintain paperwork, records and databases.
• Manage post, invoices and any high-priority documentation.
• Liaise with Planning, HR & Recruitment, Business Operations across departments.
• Process invoicing and quotations.
• Book team travel arrangements (flights, hotels, etc.).
• Perform other ad hoc and administrative duties as required.
• Inventory tracking (Uniforms, Consumables).

Skills

Office administration

MS Office

MS SharePoint

Project Management

SAP

Payroll hours

Communication

Multitasking

ISO9001:2015 knowledge

Tools

SAP

MS Office (Word, Excel, PowerPoint, Power BI)

Job description

Arvato is seeking an organized Office Administrator to support the operations team and keep the office running smoothly. The candidate should have a minimum of 2+ years of experience.

Responsibilities include day-to-day administrative support, paperwork management, invoicing, travel bookings, and cross‑department liaison. A proactive, detail‑oriented approach is essential in a fast-paced environment.