Scheduling & Admin Coordinator (In-Office)

Essential-Services-LLC; McMinnville (OR); On-site; USD 45,000 - 58,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with annual pay increases

Paid Time Off and Sick Time

Mileage reimbursement

Job summary

Essential Services LLC is hiring a Coordinator Support to help run the Service Coordinating Department. This in-office role supports scheduling, shift coverage, training coordination, and documentation to ensure smooth daily operations.

You will liaise with DSPs and clients, maintain records in systems like Monday.com and Paylocity, and help keep tasks on track with urgent priorities in mind.

Qualifications

• Must be at least 21 years of age.
• Strong verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple tasks and follow-ups.
• Ability to work efficiently and adapt to changing priorities.
• Strong attention to detail and accuracy.
• Comfortable communicating by phone and following up with staff.
• Comfortable learning and working across multiple software systems.
• Ability to handle confidential information professionally.
• Must meet required DHS background check requirements.

Responsibilities

• Scheduling and Shift Coverage: assist with filling open and vacant DSP shifts, contact DSPs, update scheduling in the system, support confirmations and changes.
• Administrative Support: data entry, document prep, record maintenance, maintain client/DSP information, respond to inquiries.
• Training Coordination: schedule trainings, communicate dates and updates, track completion, report hours.
• Client and DSP Support: schedule check-ins, follow up on needs, track updates, communicate concerns to coordinators.
• Task and Workflow Support: track tasks and deadlines, follow up, manage changing priorities, ensure information is not missed.
• Communication & Collaboration: professional communication with DSPs, clients, and internal teams; coordinate with HR, Payroll, Training and leadership; maintain confidentiality.

Skills

Verbal & written comms

Organizational skills

Prioritization

Attention to detail

Phone communication

Tools

Monday.com

Paylocity

CRM systems

HR software

Job description

Essential Services LLC is hiring a Coordinator Support to help run the Service Coordinating Department. This in-office role supports scheduling, shift coverage, training coordination, and documentation to ensure smooth daily operations.

You will liaise with DSPs and clients, maintain records in systems like Monday.com and Paylocity, and help keep tasks on track with urgent priorities in mind.