Administrative Coordinator: Seamless Ops & Customer Care

arvada; Arvada (CO); On-site; USD 53,000 - 72,000; Full time

Job summary

City of Arvada is hiring an Administrative Coordinator to provide administrative, fiscal, and operational support to the City Manager's Office. This role requires organization, adaptability, and a focus on excellent customer service in a fast-paced environment.

The position supports managers, maintains organization charts, and assists with projects and events. An 8am-5pm in-person schedule is expected, with strong emphasis on detail and cross-department collaboration.

Qualifications

• Three (3) years of progressively responsible experience providing a high level of administrative support in a busy office environment.
• Strong knowledge of word processing and spreadsheets and ability to use software to perform duties.
• Must be able to communicate clearly, both verbally and in writing.
• Able to learn City systems, policies, procedures, and maintain confidentiality.
• Experience in customer service and interacting with diverse stakeholders.

Responsibilities

• Answers the CMO phone extension and voicemail; provides answers to complex questions.
• Delivers positive and effective customer service to in-person, phone, and online customers.
• Receives, processes and uploads p-card receipts and other required documentation; assigns accounting codes and enters data.
• Creates purchase and blanket orders; processes payments and invoices per requirements.
• Manages office tasks such as mail handling, ordering, supplies, and equipment maintenance.

Skills

Google Suite

Organization

Education

High School/GED

Job description

City of Arvada is hiring an Administrative Coordinator to provide administrative, fiscal, and operational support to the City Manager's Office. This role requires organization, adaptability, and a focus on excellent customer service in a fast-paced environment.

The position supports managers, maintains organization charts, and assists with projects and events. An 8am-5pm in-person schedule is expected, with strong emphasis on detail and cross-department collaboration.