Office Operations Lead & Exec Support (Flexible Hours)

CP Engineers; State College (Centre County); On-site; USD 45,000 - 65,000; Full time

Job summary

CP Engineers is seeking an Office Operations Administrator for our State College, PA office. You will oversee daily operations, greet visitors, manage calendars, and coordinate with leadership to keep the office running smoothly and professionally.

The role blends administrative support with travel planning, vendor management, and onboarding logistics. Strong communication, confidentiality, and multi-tasking are essential in a client-focused professional services setting.

Qualifications

• Associate’s or Bachelor’s degree preferred, or a combination of relevant experience.
• 5+ years of administrative, office management, or related experience preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational and time management skills with attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work independently
• Professional demeanor with strong interpersonal skills
• Ability to handle confidential information with discretion
• Experience in a professional services or engineering environment preferred
• Flexible hours
• Medical, Dental & Vision coverage (if working over 30 hours/week)
• 401(k) (if minimum hours met)

Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment
• Manage front office responsibilities including greeting visitors, answering phones, and directing inquiries
• Coordinate calendars, meetings, and scheduling for office leadership
• Assist with travel arrangements as needed
• Order and maintain office supplies, equipment, and vendor relationships
• Handle incoming and outgoing mail, shipping, and package distribution
• Prepare, format, and edit documents, reports, and correspondence
• Provide administrative support to project teams, including assistance with proposals and submission packages
• Maintain organized electronic and physical filing systems
• Support onboarding logistics for new employees, including workspace setup and coordination
• Coordinate office events, meetings, and team activities
• Assist in implementing and maintaining company policies, procedures, and corporate initiatives
• Collaborate with Corporate Operations Team to ensure consistency across offices
• Identify and communicate process improvements to enhance office efficiency
• Maintain confidentiality and professionalism in handling sensitive information

Job description

CP Engineers is seeking an Office Operations Administrator for our State College, PA office. You will oversee daily operations, greet visitors, manage calendars, and coordinate with leadership to keep the office running smoothly and professionally.

The role blends administrative support with travel planning, vendor management, and onboarding logistics. Strong communication, confidentiality, and multi-tasking are essential in a client-focused professional services setting.