Administrative Coordinator

Arora Engineers; Chadds Ford Township (PA); On-site; USD 42,000 - 52,000; Full time

Job summary

Arora Engineers is seeking an Administrative Coordinator to provide cross‑departmental support in a fast‑paced office in Chadds Ford, PA. The role emphasizes confidentiality, scheduling, document management, and customer service to enable smooth operations.

You will coordinate calendars, prepare reports, and support executive leadership while seeking process improvements. This opportunity targets individuals aiming for long‑term growth in operations and administration.

Qualifications

• Associate degree preferred; high school diploma required.
• 1–3 years in administrative, office, or customer service roles.
• Experience supporting multiple departments preferred.
• Proficient with Microsoft 365 including Outlook, Teams, Word, Excel, and Adobe Acrobat.

Responsibilities

• Provide administrative support to multiple departments with professionalism and confidentiality.
• Coordinate calendars, meetings, conference rooms, and travel arrangements.
• Prepare, format, edit, and proofread documents using Word and Adobe Acrobat.
• Maintain organized electronic and physical filing systems.
• Use Outlook and Teams to coordinate communication, meetings, and scheduling.
• Perform basic Excel tasks including data entry and tracking.
• Respond professionally to internal and external inquiries.
• Track action items and follow up on outstanding requests.
• Assist with special projects and support executive leadership and managers.
• Identify opportunities to improve administrative processes and efficiency.
• Maintain confidentiality handling sensitive information.
• Support office operations with supplies and records management.

Skills

Strong organizational skills

Time management

Excellent written and verbal skills

Customer-focused mindset

Self-motivated and quick to learn

Adaptable across multiple teams

Education

Associate degree in Business Administration, Office Administration, or related field

High school diploma or equivalent

Tools

Microsoft 365 (Outlook, Teams, Word, Excel)

Adobe Acrobat

Job description

Job Details

Job Location: AEI - Chadds Ford - [7CFD] - Chadds Ford, PA 19317

Position Type: Full Time

Job Category: Admin - Clerical

Overall Responsibility: The Administrative Coordinator provides administrative and operational support across multiple departments while serving as a key resource for office coordination, scheduling, document management, and customer service. This role is designed for an individual looking to build a long‑term career in operations and administration by developing progressively greater responsibilities beyond traditional clerical duties.

Essential Functions

• Provide administrative support to multiple departments while maintaining a high level of professionalism and confidentiality.
• Coordinate calendars, meetings, conference rooms, and travel arrangements as needed.
• Prepare, format, edit, and proofread correspondence, reports, presentations, and other business documents using Microsoft Word and Adobe Acrobat.
• Maintain organized electronic and physical filing systems to ensure accurate document management.
• Utilize Microsoft Outlook and Teams to coordinate communication, meetings, and scheduling.
• Perform basic Excel tasks including data entry, tracking, and maintaining spreadsheets.
• Respond professionally to internal and external inquiries, providing exceptional customer service.
• Track action items and follow up on outstanding requests to ensure timely completion.
• Assist with special projects and provide operational support to executive leadership and department managers.
• Identify opportunities to improve administrative processes and contribute to operational efficiency.
• Maintain confidentiality when handling sensitive company and employee information.
• Support office operations by assisting with coordination of supplies, records, and general administrative functions.

Qualifications

Education

• Associate degree in Business Administration, Office Administration, or related field preferred.
• High school diploma or equivalent required.

Experience

• 1–3 years of administrative, office, or customer service experience.
• Experience supporting multiple individuals or departments is preferred.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel (basic formulas, data entry and formatting), Word, Adobe Acrobat.
• Calendar management and scheduling.
• File management and document organization.

Professional Competencies

• Strong organizational and time management skills.
• Ability to prioritize multiple assignments in a fast‑paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Customer‑focused mindset with a professional demeanor.
• Self‑motivated with a willingness to learn new systems and processes.
• Adaptable and comfortable supporting multiple teams simultaneously.