Operations & Admin Lead for Investigative Nonprofit

Elite Personnel; Bethesda (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Elite Personnel is seeking an organized Operations Associate for a new nonprofit focused on restoring accountability for public corruption and excessive force. You will handle administrative, technical, financial, and communications work, connecting staff, contractors, and supporters to keep day-to-day operations running.

This role offers variety, ownership, and a chance to help shape how a startup nonprofit operates as it grows, with opportunities to contribute across bookkeeping, HR tasks,

Qualifications

• 2-4 years of experience in operations, administration, office management, or a related role.
• Excellent organization and attention to detail, with the ability to manage several priorities at once.
• Strong written communication skills.
• Sound judgment and discretion in handling highly sensitive and confidential information.
• Willingness to sign a confidentiality agreement and undergo a background check.
• Facility with technology – web design or coding ability is a plus; willingness and ability to learn is a must.
• Bookkeeping or basic accounting experience; familiarity with QuickBooks or similar software is a plus.
• Ability not only to use, but to administrate common office and collaboration tools, such as Microsoft 365.
• Commitment to the Project’s non-partisan, independent, and professional approach.
• Experience at a nonprofit, law office, or investigative organization is a plus but not required.

Responsibilities

• Administrative Support: Monitor day-to-day operations and coordinate with bookkeepers for invoices, accounts payable/receivable, budgeting and audits. Oversee payroll, HR tasks, and contractor payments. Track expenses and reimbursements. Manage calendars and meetings. Ensure compliance with guidelines. Coordinate with staff and external contractors to keep deadlines on track.
• Technical Support: Update and maintain the website and manage SaaS, including Microsoft 365.
• Development Support: Assist donor prospect research, maintain donor database, support donor relations and grant proposals, and help with events.
• Communication and Writing: Create social media posts, manage MailChimp newsletters, and produce clear internal/external communications.
• Program Support: Organize investigative case files with Lead Investigators and Special Legal Counsel, conduct background research, and assist with reports and press releases.

Job description

Elite Personnel is seeking an organized Operations Associate for a new nonprofit focused on restoring accountability for public corruption and excessive force. You will handle administrative, technical, financial, and communications work, connecting staff, contractors, and supporters to keep day-to-day operations running.

This role offers variety, ownership, and a chance to help shape how a startup nonprofit operates as it grows, with opportunities to contribute across bookkeeping, HR tasks,