Operations Admin — Flexible Schedule & Support

Specialty Building Products; Big Lake (MN); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) with company match

Paid time off

Paid holidays

Job summary

Specialty Building Products is seeking an Operations Assistant to work closely with the Operations Manager and Director of Operations, providing ongoing administrative support to the Branch team to keep business operations running smoothly and maximize resources, goals, and objectives.

The role involves coordinating inbound/outbound truck activity, processing paperwork, and handling daily administrative tasks across operations.

Qualifications

• High School diploma or equivalent.
• 1–3 years of administration experience in an office environment (preferred).
• Proficiency with Excel, Word and Outlook.

Responsibilities

• Answer calls and schedule inbound trucks and deliveries (average 7–10 trucks inbound a day).
• Research receiving discrepancies.
• Prepare pick files and driver paperwork (10–12 outbound trucks a day).
• Flexible schedule; able to work overtime if needed.
• Resolve and file pick tickets.
• Input counts during cycle counts/audits.
• Monitor and report items that didn’t make the truck (loading issues).
• Support RMA process when needed.
• Take new pick tickets out to employee basket.
• FedEx items.
• Must multitask in a dynamic environment.
• Print and process CPU’s.
• Prepare for next day’s receiving.
• Oversee daily receiving log and reports.
• Follow up on delivery tickets and finalize invoicing.
• General housekeeping.
• Provide ongoing administrative support to operations team with administrative, accounting, and purchasing duties.
• Other duties as assigned by management.

Skills

Communication skills

Attention to detail

Multitasking

Dependable

Learning quickly

Service orientation

Personable

Education

High School diploma or equivalent

Tools

Excel

Word

Outlook

Job description

Specialty Building Products is seeking an Operations Assistant to work closely with the Operations Manager and Director of Operations, providing ongoing administrative support to the Branch team to keep business operations running smoothly and maximize resources, goals, and objectives.

The role involves coordinating inbound/outbound truck activity, processing paperwork, and handling daily administrative tasks across operations.