Operations Admin: Flexible Schedule, Multitask Support

Specialty Building Products; Big Lake (MN); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with Company Match

Company-Paid Time Off

Paid Holidays & Floating Holidays

Job summary

Specialty Building Products is seeking an Operations Assistant in Minnesota to support the Branch operations team. You will work closely with the Operations Manager and Director of Operations to ensure smooth daily processes, manage inbound/outbound trucking coordination, and assist with administrative duties across purchasing, invoicing, and reporting.

The role requires strong communication, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• High School diploma or equivalent.
• 1-3 years of administration experience in an office environment.
• Proficiency with Excel, Word, and Outlook.
• Strong commitment to providing excellent customer service.
• Attention to detail and ability to complete job duties with high degree of accuracy.
• Self-discipline and capable of completing critical tasks independently.

Responsibilities

• Take calls/schedule inbound trucks/deliveries (average 7-10 trucks inbound a day).
• Research receiving discrepancies.
• Support and help prepare pick files and driver paperwork when needed (10-12 outbound trucks a day).
• Flexible schedule (able to work over occasionally if needed).
• Resolve and file pick tickets.
• Input counts during cycle counts/audits.
• Monitor and report items that didn’t make the truck (Loading issues).
• Support RMA process when needed.
• Take new pick tickets out to employee basket.
• FedEx items.
• Must be able to multitask in a dynamic environment.
• Print and process CPU’s.
• Prepare for the following day’s receiving.
• Oversee daily receiving log, report,
• Follow up on delivery tickets and finalize invoicing.
• General housekeeping
• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.
• Other duties as assigned and requested by management.

Skills

Customer service

Administrative support

Multitasking

Communication

Attention to detail

Education

High School diploma or equivalent

Tools

Excel

Word

Outlook

Job description

Specialty Building Products is seeking an Operations Assistant in Minnesota to support the Branch operations team. You will work closely with the Operations Manager and Director of Operations to ensure smooth daily processes, manage inbound/outbound trucking coordination, and assist with administrative duties across purchasing, invoicing, and reporting.

The role requires strong communication, attention to detail, and the ability to multitask in a fast-paced environment.